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File #: 19-644    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 10/16/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 11/18/2019 Final action: 11/18/2019
Title: SUBJECT: Adoption of Resolution Revising a Policy Regarding Allowable Meeting and Transportation Expenses Including, but not Limited to, Mileage Reimbursement for City Employees REPORT IN BRIEF Considers the adoption of a Resolution revising a Policy Regarding Allowable Meeting and Transportation Expenses RECOMMENDATION City Council - Adopt a motion adopting Resolution 2019-73, a Resolution of the City Council of the City of Merced, California, adopting allowable expenses for individuals attending meetings, conferences, conventions and other functions relating to City business.
Attachments: 1. Resolution 2019-73

Report Prepared by: Steven S. Carrigan, City Manager

Title
SUBJECT: Adoption of Resolution Revising a Policy Regarding Allowable Meeting and Transportation Expenses Including, but not Limited to, Mileage Reimbursement for City Employees

REPORT IN BRIEF
Considers the adoption of a Resolution revising a Policy Regarding Allowable Meeting and Transportation Expenses

RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2019-73, a Resolution of the City Council of the City of Merced, California, adopting allowable expenses for individuals attending meetings, conferences, conventions and other functions relating to City business.

Body
ALTERNATIVES
1. Adopt as recommended by staff; or,
2. Adopt with amendments (specify in motion); or,
3. Continue to a future meeting (specify date in motion); or,
4. Deny

AUTHORITY
City of Merced Charter, Section 200.

CITY COUNCIL PRIORITIES
N/A

DISCUSSION
On February 3, 1986 the City Council adopted a resolution establishing a policy regarding allowable meeting and transportation expenses. At that time there was no formal policy in place and staff felt it was appropriate that City Council set some broad policy guidelines pursuant to which an updated formal administrative policy would be issued by the City Manager.

Staff has reviewed the current resolution and felt it was appropriate to recommend revisions to be more in line with current business practices. The revised resolution is substantially the same with two changes:

1. It removes the ability for any employee receiving vehicle allowance to be eligible for mileage reimbursement.

2. It removes a paragraph in which an employee who chooses to use a personal vehicle when there is a city vehicle available to receive only 50% of mileage reimbursement. Due to downsizing the Fleets administrative vehicles and more employees having to take or choosing to take personal vehicles this would allow them to be reimbursed 100% of mileage.

IMPACT ON CITY RESOURCES...

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