Report Prepared by: Jeff Bennyhoff, Director of Information Technology
Title
SUBJECT: Award of Request for Proposal and Approval of a Five (5) Year $4,526,455 Contract With an Additional $452,645 Contingency to Tyler Technologies for an Enterprise Resource Planning System, Hosting, Hardware, Technical Support, Data Migration, Travel, Training, and Implementation Services
REPORT IN BRIEF
Authorizes the execution of a five (5) year $4,526,455 contract and a $452,645 Contingency to Tyler Technologies for an Enterprise Resource Planning System, Hosting, Hardware, Technical Support, Data Migration, Travel, Training, and Implementation Services.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the RFP, Approving the Agreement with Tyler Technologies and authorizing the City Manager or the Assistant City Manager to execute the necessary documents; and,
B. Authorizing the Finance Officer to make the necessary budget adjustments; and,
C. Authorizing the City Manager or the Assistant City Manager to execute zero dollar future contract amendments with Tyler Technologies; and,
D. Authorizing the City Manager or the Assistant City Manager to execute future contract amendments with Tyler Technologies within a 10% contingency; and,
F. Authorizing the City Manager or the Assistant City Manager to execute future contract amendment and encumbrance of funds for the performance bond in year three, four, and five of the contract; and,
G. Authorizing the City Manager or the Assistant City Manager to execute future contract amendments to procure optional items listed in the Investment Summary if funding is approved in the adopted budget; and,
H. Authorizing the Finance Officer to make the necessary budget adjustments for future contract amendments.
Body
ALTERNATIVES
1. Authorize agreement as recommended: or,
2. Refer to staff for further evaluation: or,
3. Deny.
AUTHORITY
Charter of the City of Merced, Section 200 and Merced Municipal Code Section ...
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