Report Prepared by: Ken Elwin, P.E., Director of Public Works
Title
SUBJECT: Adoption of Resolution Setting a Public Meeting and Public Hearing Regarding Maintenance Districts Engineer’s Reports and Budgets - Fiscal Year 2020/2021
REPORT IN BRIEF
Considers setting a public meeting for Monday, June 1, 2020, to address the proposed Engineer’s Reports and Budgets and a formal public hearing for Monday, June 15, 2020, before a determination is made on the level of assessment to approve.
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2020-12, a Resolution of the City Council of the City of Merced, California, approving Engineer’s Reports on Maintenance Districts and setting a public meeting and a public hearing thereon.
Body
ALTERNATIVES
1. Adopt Resolution reviewing the Engineer’s Reports and Budgets on the various Maintenance Districts; set a public meeting for Monday, June 1, 2020, and a public hearing for Monday, June 15, 2020; and,
2. Return to Staff with specific direction; or,
3. Deny.
AUTHORITY
Chapter 26 of Part 3 of Division 7 of the State of California Streets and Highways Code provides the applicable general law for Maintenance Districts; and,
Article I (alternative method for the levy of benefit assessments) of Title 13, Division VIII, of the Merced Municipal Code (MMC) dealing with Maintenance Districts, provides for subsequent modifications to existing Maintenance Districts; and,
Initiative Measure (Proposition 218, Sections 2, 3, 4, 5, and 6) approved at the November 5, 1996, election and also known as the “Right to Vote on Taxes Act,” provides for assessment ballot proceedings.
CITY COUNCIL PRIORITIES
Addresses Fiscal Year 2020/2021 City Administrative Priority for Maintenance District Funding.
DISCUSSION
The Fiscal Year 2020/2021 budgets and engineer’s reports on the various Maintenance Districts are complete and expenses are balanced with available revenue. They are available upon request for review and have been submitted to the City Clerk’s office, as required by MMC Sections 13.62.130 and 13.62.150.
Attachment 1 is a summary of the budgets, assessment levies, and abeyances.
Several Districts will continue to benefit from existing operating reserve funds, as well as a consumer price index (CPI) increase adjustment of 2.8%.
Fahrens Park II
The budget includes $20,000 in continued funding for eucalyptus tree maintenance and beautification. Trees will be identified for inspection, pruning, and removal as necessary. They are located on the north and south sides of Buena Vista Drive, between North Highway 59 and Lago Court, including the bike paths along Fahrens and Black Rascal Creeks.
The goal each year is to ensure these trees are safe and healthy to minimize conflicts with pedestrians, vehicle traffic, and dwellings. Also, it will enhance the existing character and beauty of the area and naturalistic scenic bike pathways.
This work will begin prior to the start of the winter season with all dead, diseased, and hazardous trees or branches removed to include undergrowth and debris.
This project will be a partnership with the California Department of Forestry/Mount Bullion Conservation Camp, private landscape contractor, and Public Works staff.
Downtown
Funding in the amount of $20,000, has been included for the repair of the historic clock at Bob Hart Square.
Replanting of flowers, trees, shrubs, and other vegetation on Main Street will continue throughout the fiscal year. This annual change out is essential in maintaining a healthy, esthetically pleasing landscaped environment to this vibrant section of the city.
Campus North
Bi-weekly landscape service will continue at Campus North through the fiscal year. This District benefitted from irrigation services that were temporarily turned off, which ultimately increased the Fund reserve.
Hansen Park, Olivewood, and Pleasanton Park
Landscape maintenance services at these particular Districts will continue to be completed on a will-call basis, commensurate with available funding. Due to the quantity of mature landscape within these Districts, and the disparity between expenditures and revenue, maintaining existing vegetation within available funding continues to be a challenge. Staff will continue to explore ways of reducing expenditures, as well as being proactive in maximizing revenues. As in year’s past staff will explore the availability of partnering with volunteer service groups for future landscape activities.
Abeyances
At the Council meeting held on February 17, 2015, Council approved the Maintenance District Operating and Capital Reserve Fund policy to determine appropriate reserve levels; and, determine appropriate benefit assessment abeyances for Districts that have reserve balances above that required by the Fund Balance policy.
The maximum reserve necessary to ensure continued operations, improvements, and repairs for individual Districts shall be calculated by adding the following:
1. An amount equal to one-year operating reserves; and,
2. An amount equal to that necessary to replace foreseeable losses of capital equipment, exclusive of any storm pump specific items contained within the District; and,
3. An amount equal to that necessary to complete any future (unbuilt) planned capital improvement projects.
|
Maintenance |
Reserve |
Recommended |
Reserve |
Annual Assessment |
Annual Assessment |
|
District |
Fund |
5-Year |
Balance After |
Per Unit Without |
Per Unit With |
|
Name |
Balance |
Abeyance |
Abeyance |
Abeyance |
Abeyance |
|
Glenhaven Park |
$39,305 |
$15,168 |
$24,137 |
$36.82 |
$7.36 |
|
Quail Run |
$97,893 |
$21,758 |
$76,135 |
$21.59 |
$12.59 |
|
Sequoia Hill |
$78,075 |
$11,200 |
$66,875 |
$152.82 |
$123.73 |
|
SkyMoss |
$69,416 |
$10,701 |
$58,715 |
$204.79 |
$165.33 1 |
|
|
|
|
|
$214.70 |
$173.33 2 |
Note 1: SkyMoss Zone 1, Storm Drain Public Improvements
Note 2: SkyMoss Zone 2, Storm Drain and Landscape Public Improvements
Districts receiving abeyances will be for a period of one (1) to five (5) years and not to exceed 80% of the current assessment levy. The four (4) Districts that abeyances are recommended for will require approximately five (5) years to reach appropriate reserve levels.
History and Past Actions
Maintenance Districts were originally established to pay for the operation and maintenance costs associated with maintaining storm drainage systems, street lighting, and aesthetically pleasing landscaping to open spaces such as park strips and street center-islands.
Property owners within these identified Districts are levied annual assessments against each lot or parcel of land to cover these expenses.
Proposition 218, enacted by the voters in 1996, requires the City to conduct an assessment ballot proceeding in order to levy increased assessments, beyond the allowed adjustment, based on the United States Department of Labor’s All Urban Consumers-Western Region CPI report.
Each year City Council must hold both a public meeting and public hearing on the various Maintenance Districts’ budgets for the coming fiscal year, before final adoption of the budget.
The approval process for Districts with no increase in assessment above the allowable CPI is as follows:
• Public Works Department determines annual budget costs by District;
• Engineer prepares annual report and assessment spread;
• Council adopts resolution approving Engineer’s Reports and sets dates for public meeting and public hearing;
• Council seeks public input at public meeting, but takes no other action;
• Following a public hearing, Council adopts resolution approving, confirming, and adopting Engineer’s Reports.
The approval process for Districts with an increase in assessment above the allowable CPI is as follows:
• Public Works Department determines annual budget costs by District;
• Engineer prepares annual report and assessment spread;
• If the proposed increase in annual assessments is greater than the amount allowed under Proposition 218, then an assessment ballot proceeding must be held. Assessments remain at the previous year’s rate, until the legal ballot process is followed;
• Notices and ballots are mailed 45-days prior to the scheduled public hearing;
• Council holds a public hearing to determine voter approval of increased assessments and the public hearing is continued to a subsequent meeting to allow time to open and tally the sealed ballots;
• Following the “continued” public hearing, Council adopts a resolution approving, confirming, and adopting the Engineer’s Reports based on the results of the ballots.
In closing, operating budgets are balanced with available revenue and/or fund balance reserves. The CPI adjustment increase to budgets with previously held successful ballot proceedings will be 2.8%.
The City Attorney's office has prepared the necessary resolution setting a public meeting and public hearing for the various budgets and reports (Attachment 2).
Council will have the opportunity to consider a motion on the various budgets following the close of the public hearing scheduled for Monday, June 15, 2020.
IMPACT ON CITY RESOURCES
The Finance Department has confirmed each Districts’ operational and maintenance expenses are balanced with available revenue and/or fund balance reserves.
ATTACHMENTS
1. Budget Summary Report
2. Resolution 2020-12