Report Prepared by: Marvin Dillsaver, Communications Systems Supervisor
Title
SUBJECT: Approval of Standard Software Maintenance Agreement (SSMA) with Tyler Technology for the Public Safety Software Used by Police and Fire for a Time Period Not to Exceed Five Years; First Year will be $134,350.27 with a Yearly Increase Not to Exceed 4% Each Year
REPORT IN BRIEF
Authorizes the city to enter into a renewal agreement for the existing SSMA already in force for a period not to exceed five years.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopt a motion approving the maintenance and support agreement with Tyler Technologies for continued maintenance and support for the Public Safety software used by the Police and Fire Departments; and,
B. Authorizing the City Manager or the Assistant City Manager to execute any necessary documents.
Body
ALTERNATIVES
1. Approve as recommended by staff; or,
2. Refer back to staff for reconsideration of specific items as requested by Council; or,
3. Take no action.
AUTHORITY
Charter of the City of Merced, Section 200 et seq.
Chapter 3.04, Section 3.14.120, of the Merced Municipal Code requiring Council approval for contracts involving professional services exceeding $32,780 dollars.
CITY COUNCIL PRIORITIES
Enhance the efficiency and productivity of public safety staff by using technology to operate in a more resourceful manner.
DISCUSSION
The Police Department uses public safety software developed and sold by Tyler Technologies of Troy, Michigan. The existing software is maintained under a (SSMA) which is set to expire June 30, 2020. The new SSMA and software license agreement is attached.
The proposed SSMA will provide maintenance and support service on an annual basis. The initial term of the agreement will start on July 1, 2020 and will remain in effect for two years. After such time, the contract may be renewed for an additional two years ("First Renewal Term") upon mutual agreement between both parties. ...
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