Report Prepared by: Jennifer Levesque, Acting Assistant City Clerk, City Clerk's Office
Title
SUBJECT: Approval of 3-Year Agreement with Granicus, LLC for Agenda Management and Workflow, Board and Commission Management, and Webstreaming Services in a Total Amount not to Exceed $101,784.26
REPORT IN BRIEF
Considers approving a 3-year agreement with Granicus, LLC. for automating agenda workflow, minutes, board and commission management and webstreaming services.
RECOMMENDATION
City Council - Adopt a motion approving a 3-year agreement with Granicus LLC. for agenda management and workflow, board and commission management, and webstreaming services in a total amount not to exceed $101,784.26; and authorizing the City Manager or the Assistant City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Refer back to staff for additional information; or,
3. Deny.
AUTHORITY
Charter of the City of Merced, Section 200.
CITY COUNCIL PRIORITIES
Government transparency and accessibility.
DISCUSSION
The City of Merced has been using the Granicus/Legistar system for five years and it has become a valuable tool for staff in producing and approving administrative reports, for the public in reviewing agendas and meeting video online, and to the Council who can review and notate various items using their tablets without the need for an agenda packet. It also allows the Clerk's Office to save both time and paper when producing the agenda.
The agreement includes subscriptions to the following suites and the Boards & Commissions module.
Legistar Legislative Management Suite: Complete automated agenda workflow solution;
allows staff and public to track all legislation from inception through approval and actions taken by Council and advisory bodies.
Government Transparency Suite: Unlimited webstreaming; gives public greater access to public meetings and records online; crosslinked agenda materials with video; downl...
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