Report Prepared by: Wally Broughton, Public Works Manager - Operations
Title
SUBJECT: Waiving the Competitive Bidding Requirements and Authorize the Purchase of Ten (10) Budgeted Fleet Vehicles, Including One Asphalt/Patch Truck from M.M.E./PB Loader for $193,846.80, Two 6-Yard Dump Trucks from M.M.E./PB Loader for $132,750.52 Each, Two 12-Yard Dump Trucks from M.M.E./PB Loader for $144,053.98 Each, One Street Sweeper from Municipal Maintenance Equipment (M.M.E.) for $311,621.44, One Large Water Service Truck from National Auto Fleet Group Through American Truck & Trailer Body (AT&TB) for $243,300.54, One Rear Loader Refuse Truck from Ruckstell CA. Sales for $231,790.12, and Two Side Loader Refuse Trucks from Ruckstell CA. Sales for $300,060.60 Each Through Cooperative Purchasing Agreements with Sourcewell
REPORT IN BRIEF
Considers authorizing a waiver of competitive bidding requirement pursuant to Merced Municipal Code Section 3.04.210 to purchase ten currently budgeted and Council approved fleet vehicles through the government procurement program Sourcewell.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the purchase of one asphalt/patch truck in the amount of $193,846.80 from M.M.E./PB Loader through Sourcewell contract #052417-PBL; and,
B. Approving the purchase of two 6-yard dump trucks in the amount of $132,750.52 each from M.M.E./PB Loader through Sourcewell contract #052417-PBL; and,
C. Approving the purchase of two 12-yard dump trucks in the amount of $144,053.98 each from M.M.E./PB Loader through Sourcewell contract #052417-PBL; and,
D. Approving the purchase of one street sweeper model A9 in the amount of $311,627.44 from Municipal Maintenance Equipment (M.M.E.) through Sourcewell contract # 122017-SZW; and,
E. Approving the purchase of one large water service truck in the amount of $243,300.54 from National Auto Fleet Group through American Truck & Trailer Body (AT&TB) through Sourcewell contract # 081716-NAF; and,
F. Approving the purchase of one rear loader refuse truck in the amount of $231,790.12 from Ruckstell Ca. Sales through Sourcewell contract # 112014-NWY; and,
G. Approving the purchase of two side loader refuse trucks in the amount of $300,060.60 each from Ruckstell Ca. Sales through Sourcewell contract # 112014-NWY; and,
H. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchases to be made with cooperative purchase agreements through Sourcewell, a government procurement program; and,
I. Authorizing the City Manager or the Assistant Manager to execute any necessary documents for the purchases specified above, the Finance Officer to make the appropriate budget adjustments and City Buyer to issue the Purchase Orders.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items; or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Merced City Charter, Section 200. Municipal Code Section 3.04.210 - Exemptions from competitive bidding.
CITY COUNCIL PRIORITIES
As provided for in the FY 20/21 Adopted Budget.
DISCUSSION
History
Sourcewell offers an equipment/vehicle purchase program to government entities nationwide; specifications are created, and Request for Bids are sought by Sourcewell for a wide variety of equipment used by local governments. As a result of the nationwide scope of these programs, the City is able to purchase specialized equipment for much less than the more traditional method of creating specifications and soliciting bids in-house.
Over the last several years, the City has purchased a variety of equipment not provided by local vendors including, street sweepers, leaf trucks, fire trucks, refuse trucks, etc. through the Sourcewell government procurement program with great success.
Buying these vehicles directly through this outside program requires waiving the City’s competitive bid requirements. In addition to cost savings, purchasing directly from Sourcewell allows the city to standardize equipment, which is a desire of the Fleet Services Division. With standardized equipment, Fleet Services will have the ability to reduce parts inventory, and ensure the vehicle controls, handling, and maneuvering are the same for vehicles that are currently being used by City employees. The vehicles requested will be the same make and model as other City equipment.
The Public Works Department, Fleet Services Division, is requesting Council authorize the purchase of ten currently budgeted fleet vehicles utilizing the nationwide government procurement service Sourcewell via PB Loader, Municipal Maintenance Equipment (M.M.E.), National Auto Fleet Group/American Truck & Trailer Body (AT&TB), and Ruckstell Ca. Sales. These vehicles include one asphalt/patch truck, four dump trucks, one street sweeper, one water service truck, and three refuse trucks.
All listed vehicles to be purchased is budgeted in the FY 20/21 adopted budget. All vehicles requested for purchase in this report will meet the California Air Resources Board (CARB) Tier IV final clean air vehicle pollution rating.
Section 3.04.210 of the Merced Municipal Code provides that the City Council can approve a waiver of the City’s competitive bidding requirements when such purchases are made pursuant to cooperative purchasing in conjunction with other governmental entities.
Staff requests waiving the bidding requirements in order to standardize equipment and utilize the government pricing contract.
IMPACT ON CITY RESOURCES
The vehicles were approved in the FY 2020/21 adopted budget; no additional funding is needed. All vehicles will be purchased using funds budgeted in Fund 674 - Fleet Replacement.
ATTACHMENT
1. M.M.E./PB Loader Quote (Asphalt/Patch Truck)
2. M.M.E./PB Loader Quote (6-Yard Dump Trucks)
3. M.M.E./PB Loader Quote (12-Yard Dump Trucks)
4. Municipal Maintenance Equipment Quote (Street Sweeper)
5. National Auto Fleet Group/American Truck & Trailer Body Quote (Water Service Truck)
6. Ruckstell Ca. Sales Quote (Rear Loader Refuse Truck)
7. Ruckstell Ca. Sales Quote (Side Loader Refuse Trucks)
8. Sourcewell Certificate of Membership