Report Prepared by: Julio C. M?rquez, Purchasing Supervisor, Finance Department.
Title
SUBJECT: Award Bid to PACE Supply Corp. and Approval of a Contract for the Supply of Waterworks Parts and Materials for a Term of Two (2) Years with up to Two (2) One Year Extensions
REPORT IN BRIEF
Considers awarding the Bid to PACE Supply Corp. and approving a multi-year supply and service contract for water works parts and materials.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the bid for the supply of water works parts and materials to PACE Supply Corp.; and,
B. Authorizing the City Manager or the Assistant City Manager to execute a contract for a term of two (2) years with up to two (2) one-year optional renewals thereafter based on the bid pricing submitted by PACE Supply.
Body
ALTERNATIVES
1. Approve, as recommended by staff; or,
2. Approve, subject to conditions other than recommended by staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,
5. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article XI, Section 1111-Competitive bidding, and Merced Municipal Code Chapter 3.04, Article III - the purchase of materials, supplies, equipment, and contractual services of an estimated value greater than thirty-three thousand dollars ($33,000.00), the "contract threshold," shall be made by the purchasing supervisor by written contract with the lowest responsible bidder.
CITY COUNCIL PRIORITIES
As provided for in the 2020-2021 Adopted Budget.
DISCUSSION
The contract consists, in general, of the ongoing purchase of water works parts and materials as listed and priced in Exhibit B of the Invitation for Bids (IFB). The Purchasing Division assists the Water Division with procuring water works and material inventory for t...
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