Report Prepared by: Wally Broughton, Public Works Manager - Operations
Title
SUBJECT: Approval of Agreement for Professional Services with ThyssenKrupp Elevator Corporation, in the Annual Amount of $16,800 for Elevator Maintenance Services for a Two (2) Year Term Beginning July 1, 2020 Through June 30, 2022, with an Option to Extend the Agreement for Three (3) Additional One (1) Year Term(s)
REPORT IN BRIEF
Considers approving an agreement with ThyssenKrupp Elevator Corporation, in the annual amount of $16,800 for maintenance of seven (7) elevators located at the Merced Civic Center, Ralph Shannon Parcade, Merced Center Parking Garage, and Central Police Station.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the agreement for professional services with ThyssenKrupp Elevator Corporation, in the annual amount of $16,800 for elevator maintenance services for a period of two-years, with an option to renew for a maximum of (3) three additional one-year periods; and,
B. Authorizing the City Manager or the Assistant City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve, as recommend by Staff; or,
2. Approve, subject to other than recommended by Staff; or,
3. Deny; or,
4. Refer to Staff for reconsideration of specific items; or,
5. Continue to a future meeting.
AUTHORITY
Charter of the City of Merced, Section 200.
Services with an estimated value greater than $33,000.00 are made by written contract in accordance with Merced Municipal Code, Title 3 - Revenue and Finance, Chapter 3.04.
CITY COUNCIL PRIORITIES
As provided for in the Fiscal Year 2020/2021 Adopted Budget.
DISCUSSION
The Public Works Department recently invited proposals to provide monthly elevator maintenance services for seven (7) elevators located at the Merced Civic Center (2), Ralph Shannon Parcade (2), Merced Center Parking Garage (2), and Central Police Station (1). Maintenance services include cleaning the elevator equipment (removing dirt, lint, excess oil and grease), lubricating elevator equipment, providing a thorough examination by a State of California Certified Competent Conveyance Mechanic, making adjustments and minor repairs as needed, as well as providing testing services as required by the State of California.
ThyssenKrupp Elevator Corporation (ThyssenKrupp) was the sole proposer for these services. ThyssenKrupp has provided quality elevator maintenance services in the past, including the most recent contract approved in June 2011.
The City Attorney’s Office has drafted the agreement (attachment 1), and staff recommends approving the agreement.
IMPACT ON CITY RESOURCES
The proposed cost of monthly service is $200 per hydraulic elevator, for a total of $1,400 monthly. The elevator maintenance service has been budgeted for in Facilities account line 671-1119-532.25-00.
ATTACHMENTS
1. Agreement for Professional Services