Report Prepared by: Amber Minami, Engineering Project Manager, Engineering Department
Title
SUBJECT: Second Amendment to the Professional Services Agreement with Total Online Protection, LLC for the Replacement of Data Center HVAC and Uninterruptable Power Supply Systems, Project No. 120066 to Extend the Term of the Agreement to December 31, 2023
REPORT IN BRIEF
Considers extending the term of the agreement for professional services with Total Online Protection, LLC from December 31, 2022, to December 31, 2023. This extension is due to supply chain issues with the HVAC system for the project.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Second Amendment to Agreement for Professional Services with Total Online Protection, LLC to extend the term of the agreement to December 31, 2023; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents.
Body
ALTERNATIVES
1. Approve as recommended by staff; or,
2. Approve, subject to conditions other than recommended by Staff (identify specific findings and/or conditions amended to be addressed in the motion); or,
3. Deny; or,
4. Continue to a future meeting (date and time to be specified in the motion).
AUTHORITY
Charter of the City of Merced, Article II Section 200 - Powers.
CITY COUNCIL PRIORITIES
As provided for in the 2022-23 Adopted Budget.
DISCUSSION
The City has an on-premises data center located at City Hall. This data center houses most of the City servers and data infrastructure. Server data centers require dedicated specialty HVAC and Uninterruptable Power Supply (UPS) backup systems to maintain constant operations required for the services provided to the community, including public safety services. The current HVAC and UPS systems are failing and need to be replaced.
The current HVAC system was installed approximately 14 years ago. When installed, the system was designed with two identical units to provide continual operations. If one ...
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