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Meeting Details
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Meeting date/time:
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2/22/2022
6:00 PM
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Minutes status:
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Final
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Meeting location:
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City Council Chamber, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
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22-155
| 1 | B.1. | | Closed Session Item | SUBJECT: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code section 54956.9(e)(5): (1) Potential Matter | | |
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22-123
| 1 | F.1. | | Ceremonial Matter Item | SUBJECT: Proclamation - Teen Dating Violence Awareness and Prevention Month
REPORT IN BRIEF
Received by a representative from the Valley Crisis Center. | | |
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22-147
| 1 | F.2. | | Ceremonial Matter Item | SUBJECT: Recognition of the Albion SC Boys Soccer Team
REPORT IN BRIEF
A certificate will be received by the Albion SC boys soccer team for their recent championship. | | |
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22-149
| 1 | F.3. | | Ceremonial Matter Item | SUBJECT: Recognition of Members of the Golden Valley High School Wrestling Team
REPORT IN BRIEF
The City Council will recognize members of the Golden Valley High School wrestling team for their achievements. | | |
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22-148
| 1 | F.4. | | Ceremonial Matter Item | SUBJECT: Recognition of Diego Luna for His Exceptional Volunteer Work in the City of Merced
REPORT IN BRIEF
Accepted by Diego Luna. | | |
Action details
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22-134
| 1 | I.1. | | Consent Item | SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter. | approved | Pass |
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22-135
| 1 | I.2. | | Consent Item | SUBJECT: Approval of City Council/Public Financing and Economic Development/Parking Authority Meeting Minutes of January 18, 2022
REPORT IN BRIEF
Official adoption of previously held meeting minutes.
RECOMMENDATION
City Council/Public Financing and Economic Development/Parking Authority - Adopt a motion approving the meeting minutes of January 18, 2022. | approved | Pass |
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21-976
| 1 | I.3. | | Consent Item | SUBJECT: Approval to Waive the Competitive Bidding Requirements Based on Standardization and Approval of a Contract for Purchases of a Type 6 Fire Engine and Accessories from Boise Mobile Equipment Using Measure Y Funds in the Amount of $256,779.99 Plus 10% Contingency Through May 31, 2022 Utilizing a Government Procurement Program
REPORT IN BRIEF
Approval to waive the competitive bidding requirements Based on Standardization and approval of a multi-year contract for purchase of a Type 6 Fire Engine and Accessories from Boise Mobile Equipment using Measure Y funds in the amount of $256,779.99 plus 10% contingency through May 31, 2022 utilizing a competitively bid contract through the Houston-Galveston Area Council procurement program.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 based on standardization and authorizing the purchase to be made with a cooperative purchasing agreement through the Houston-Galveston Area Council competitively bid multi-year contract for a Ty | approved | Pass |
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22-113
| 1 | I.4. | | Consent Item | SUBJECT: Authorization to Accept and Appropriate Grant Funding in the Amount of $750 from Northern California Tennis Foundation to Purchase Supplies for U.S.T.A. Tennis Hits Program
REPORT IN BRIEF
Considers approving and appropriating grant funding in the amount of $750 from Northern California Tennis Foundation in the Contributions and Donations account to Supplies and Services to purchase supplies for our Tennis Program.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting grant funds from Northern California Tennis Foundation Contributions and increase revenue in account 024-1209-360.02-01 - Recreation Programs-Contributions and Donations in the amount of $750; and;
B. Appropriating the same to account 024-1209-542-29-00 - Recreation Programs-Supplies and Services; and
C. Authorizing the City Manager or the Deputy City Manager to execute the necessary documents. | approved | Pass |
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22-096
| 1 | I.5. | | Consent Item | SUBJECT: Approval of First Amendments to the Professional Services Agreements with O’Dell Engineering (Civil Design, Engineering and Surveying), Which the City has Executed Services with the Firm for CP-42 ($463,000) and Yosemite Avenue Improvements from Mansionette to Parsons ($30,000) and Advanced Mobility Group (Traffic Engineering) Which the City has Executed Services for R Street from Northwood to Olive ($19,555) and will Execute Services on CMAQ Traffic Synchronization ($324,995). The Amendments will Allow for the Firms to Continue to Provide Support Services for the City’s Capital Improvement Projects by Increasing Each Contract in the Amount of $1,000,000 for a Total not to Exceed Amount of $1,500,000 for Each Contract Based on the Consultant Hourly Rates Listed Within Exhibit B of Each Respective Agreement for the Period Ending September 6, 2023
REPORT IN BRIEF
Considers approving two (2) amendments to Professional Services Agreements for engineering and design services for the City’s Capital Improvement Projects. The services provided under these agreements will be funde | approved | Pass |
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22-128
| 1 | I.6. | | Consent Item | SUBJECT: Approval of Additional Contingency in the Amount of $155,460.36 for Additional Work Which is Reflected in the Final Change Order #2 Associated with the N Street Improvements - 16th Street to 18th Street, Project No. 120060 Which will be the Final Increase for the Project in Order to Close out the Project
REPORT IN BRIEF
Considers approving an increase to the contingency in the amount of $155,460.36 for City Project No. 120060 - N Street Improvements, 16th Street to 18th Street. This increase will be the Final increase for the project in order to close out the project.
RECOMMENDATION
City Council - Adopt a motion authorizing the City Manager or Deputy City Manager to execute the necessary documents and to approve change orders up to a total contingency amount of $251,706.30 including an increase in contingency of $155,460.36. | approved | Pass |
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22-021
| 1 | I.7. | | Consent Item | SUBJECT: Award of Bid and Approval of Contract with Total Online Protection, LLC., for the Replacement of Data Center HVAC and Uninterruptable Power Supply Systems, Project No. 120066, in the Amount of $330,370.00
REPORT IN BRIEF
Considers awarding a contract in the amount of $333,370.00 to Total Online Protection, LLC., for the Replacement of Data Center HVAC and Uninterruptable Power Supply (UPS) Systems.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding bid and approving the Professional Services Agreement with Total Online Protection, LLC., for the Replacement of Data Center HVAC and UPS Systems, Project No. 120066, in the amount of $333,370.00; and,
B. Approving a Supplemental Appropriation to 672-0403-617.65-00 Project #120066 from the unencumbered, unreserved fund balance in Fund 672-Support Services in the amount of $145,000; and,
C. Authorizing the City Manager or Deputy City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract. | approved | Pass |
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22-145
| 1 | I.8. | | Consent Item | SUBJECT: Approval of Partial Termination of an Agreement Creating a Lien Upon Real Property with Shelley Cox, Terry Lombardi and Cindy Wathen, Successors Co-Trustees of the Spalding G. Wathen Q-Tip Trust for a 32-Foot-Wide Strip of Land Described Within the Agreement and Accepting the Land for a Future Development Project
REPORT IN BRIEF
Consider partially terminating an Agreement Creating a Lien Upon Real Property with Shelley Cox, Terry Lombardi and Cindy Wathen, Successors Co-Trustees of the Spalding G. Wathen Q-Tip Trust for a 32-foot-wide strip of land described within the Agreement and Accepting the land for a Future Development Project.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Partial Termination of Agreement Creating a Lien Upon Real Property with the Executor and Successors of the Estate of Spalding G. Wathen and Della Wathen; and,
B. Accepting the 32-foot strip of land from Shelley Cox, Executor of the Estate of Della Wathen, Probate Case No. CE PR 00885, Superior Court of California, County of Fresno and Shelley Cox, Terry Lombardi and Cindy | approved | Pass |
Action details
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22-079
| 1 | I.9. | | Consent Item | SUBJECT: Approval of Change Order #3 with Hoffman Electronic Systems in the Amount of $14,495, to Upgrade an Existing Alarm Monitoring System at the Wastewater Treatment Facility for a total contract amount of $70,769.
REPORT IN BRIEF
Considers approving a third contract change order with Hoffman Electronic Systems, in the amount of $14,495, to upgrade the existing alarm monitoring system at the Wastewater Treatment Facility for a total contract amount of $70,769.
RECOMMENDATION
City Council - Adopt a motion approving the third contract change order with Hoffman Electronic Systems, in the amount of $14,495, to upgrade the existing alarm monitoring system at the Wastewater Treatment Facility for a total contract amount of $70,769; and authorizing the City Manager or Deputy City Manager to execute the necessary documents. | approved | Pass |
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22-045
| 1 | I.10. | | Consent Item | SUBJECT: Adoption of Resolution Authorizing Submittal of a Notification of Intent to Comply to the Department of Resources Recycling and Recovery (CalRecycle) to Secure Administrative Civil Penalty Relief for SB 1383 Requirements
REPORT IN BRIEF
Adopt a Resolution authorizing submittal of a Notification of Intent to Comply to the Department of Resources Recycling and Recovery to secure administrative civil penalty relief for SB 1383 (organic waste) requirements.
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2022-09, A Resolution of the City Council of the City of Merced, California, adopting the Notification of Intent to comply for CalRecycle approval regarding Organic Waste Reductions. | approved | Pass |
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22-107
| 1 | I.11. | | Consent Item | SUBJECT: Approval to Waive the Competitive Bidding Requirements and Authorizing the Purchase of Three (3) Budgeted Fleet Vehicles, Depending on Availability, Through Cooperative Purchasing Agreements with Sourcewell, Including One Front Loader Refuse Truck for $298,244.60 from Ruckstell California Sales Co., Inc., One Aerial Tree Truck for $213,309.00 from Altec Industries, Inc., and One Trailer-Mounted Hydro-Excavator for $39,688.46 from RDO Equipment Co.
REPORT IN BRIEF
Considers authorizing to waive competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 to purchase currently budgeted and Council approved fleet vehicles through the government procurement program Sourcewell.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchases to be made with cooperative purchase agreements through Sourcewell, a government procurement program; and,
B. Approving the purchase of one front loader refuse truck in the amount of $298,244.6 | approved | Pass |
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22-103
| 1 | I.12. | | Consent Item | SUBJECT: Adoption of Resolution Approving the Yosemite Crossing Subdivision, Phase 2 - Final Map #5400 for 3 Commercial Lots, Generally Located on the Northeast Corner of Yosemite Avenue and G Street, and Approval of the Subdivision Agreement for Yosemite Crossing, Phase 2
REPORT IN BRIEF
Considers the approval of Final Map #5400 for 3 commercial lots, generally located at the northeast corner of Yosemite Avenue and G Street, and the Subdivision Agreement for Yosemite Crossing, Phase 2.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2022-08, A Resolution of the City Council of the City of Merced, California, approving the Final Subdivision Map for the Yosemite Crossing, Phase 2 Subdivision (#5400); and,
B. Approving the Subdivision Agreement for Yosemite Crossing, Phase 2; and,
C. Authorizing the City Manager or Deputy City Manager to execute the Subdivision Agreement. | approved | Pass |
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22-133
| 1 | I.13. | | Consent Item | SUBJECT: Second Reading and Final Adoption of Ordinance to Update the City's Public Facilities Financing Plan and Impact Fee Program
REPORT IN BRIEF
Second reading and final adoption of a previously introduced ordinance to update the City’s Public Facilities Financing Plan and Impact Fee Program.
RECOMMENDATION
City Council - Adopt a motion adopting Ordinance 2537, An Ordinance of the City Council of the City of Merced, California, amending Chapter 17.62, “Public Facilities Impact Fees,” And Repealing Chapter 17.38 “Park and Recreation Facilities Fee” And Chapter 18.40, “Park Dedication,” of the Merced Municipal Code. | approved | Pass |
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22-046
| 1 | J.1. | | Report Item | SUBJECT: Mid-Year Budget Review for Fiscal Year 2021-2022, Including Adoption of a Resolution for Approval of Additions and Changes to Positions, General Fund Supplemental Appropriations and Budget Amendments in Various Funds Totaling $13,276,362, Providing a Utility Bill Relief Program Update and Seeking Direction on Utility Delinquency Process
REPORT IN BRIEF
Presents the Fiscal Year 2021-2022 Mid-Year Financial Report, seeks approval of additions and changes to positions, General Fund Supplemental Appropriations and Budget Amendments in Various Funds totaling $13,276,362 providing a Utility Bill Relief Program Update and seeking direction on Utility Delinquency Process.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the addition of a Management Analyst and a Records Clerk and the deletion of an Executive Assistant in the City Council/City Manager’s Departments; and,
B. Approving a Supplemental Appropriation from the unreserved, unencumbered General Fund balance in the amount of $85,000 to 001-0301-512.17-00 Professional Services in the City Attorney’s Departmen | approved | Pass |
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22-102
| 1 | K.1. | | Business Item | SUBJECT: Adoption of a Resolution Making Findings to Hold City Council, Commission, and Committee Meetings Using a Combination of In-Person/Virtual (Hybrid) Meetings Under Assembly Bill (AB) 361
REPORT IN BRIEF
That the City Council finds that during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing, the City Council and all commission and committee meetings will be held as hybrid meetings, allowing for direction on format elements. Also included, is the opportunity to discuss the format of future meetings.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2022-11, a Resolution of the City Council of the City of Merced, California, making findings consistent with the requirements of AB 361 to allow for in-person/virtual (hybrid) public meetings; and,
B. Providing staff direction on the format of future City Council, Commission and Committee meetings. | approved | Pass |
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22-156
| 1 | K.2. | | Business Item | SUBJECT: Selection of Council Members to Attend the One Voice Trip
REPORT IN BRIEF
Council to decide who will attend the One Voice trip. | approved | Pass |
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22-136
| 1 | K.3. | | Business Item | SUBJECT: Request to Add Item to Future Agenda
REPORT IN BRIEF
Provides members of the City Council to request that an item be placed on a future City Council agenda for initial consideration by the City Council. | | |
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22-137
| 1 | K.4. | | Business Item | SUBJECT: City Council Comments
REPORT IN BRIEF
Provides an opportunity for the Mayor and/or Council Member(s) to make a brief announcement on any activity(ies) she/he has attended on behalf of the City and to make a brief announcement on future community events and/or activities. The Brown Act does not allow discussion or action by the legislative body under this section. | | |
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