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Meeting Details
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Meeting date/time:
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10/3/2022
6:00 PM
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Minutes status:
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Final
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Meeting location:
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City Council Chamber, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
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22-798
| 1 | B.1. | | Closed Session Item | SUBJECT: CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION; Rogelio Rodriguez v. City of Merced; Workers’ Compensation Appeals Board Case Number ADJ14485316, ADJ14485521, ADJ14485318, AUTHORITY: Government Code Section 54956.9(d)(1) | | |
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Not available
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22-800
| 1 | B.2. | | Closed Session Item | SUBJECT: LIABILITY CLAIMS; Claimant(s): Krista and Earl Stokes; Agency Claimed Against: City of Merced; AUTHORITY: Government Code Section 54956.95 | | |
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22-805
| 1 | B.3. | | Closed Session Item | SUBJECT: CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Properties: APN #’s 049-200-005, 049-200-020, 049-200-022, 049-200-019, 049-200-023, 049-200-017, 049-200-021, 049-200-024, 049-200-025, 049-220-018, 049-220-019, 049-220-016, 049-220-020, 049-220-015, 065-030-004, 049-240-016, 049-240-017; Agency Negotiator: Stephanie Dietz, City Manager; Negotiating Parties: Robert C. Rice, Sandton Capital Partners and City of Merced; Under Negotiation: Price and Terms of Payment | | |
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Not available
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22-794
| 1 | F.1. | | Ceremonial Matter Item | SUBJECT: Proclamation - Code Enforcement Officer Appreciation Week
REPORT IN BRIEF
Received by the City of Merced Code Enforcement Officers. | | |
Action details
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Video
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22-795
| 1 | F.2. | | Ceremonial Matter Item | SUBJECT: Proclamation - Hispanic Heritage Month
REPORT IN BRIEF
Received by a member of the Hispanic Chamber of Commerce. | | |
Action details
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Video
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22-806
| 1 | F.3. | | Ceremonial Matter Item | SUBJECT: Proclamation - Breast Cancer Awareness Month
REPORT IN BRIEF
Accepted by a representative from the Merced Fire IAFF Local 1479. | | |
Action details
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Video
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22-777
| 1 | I.1. | | Consent Item | SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter. | approved | Pass |
Action details
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22-662
| 1 | I.2. | | Consent Item | SUBJECT: Information-Only Contracts for the Month of September 2022
REPORT IN BRIEF
Notification of awarded Non-Public Works contracts under $36,000 and of Public Works contracts under $82,718. | approved | Pass |
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22-625
| 1 | I.3. | | Consent Item | SUBJECT: Information Only - Site Plan Review Minutes of March 25, 2021, April 29, 2021, May 20, 2021, August 12, 2021, and September 7, 2021.
RECOMMENDATION
For information only. | approved | Pass |
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22-646
| 1 | I.4. | | Consent Item | SUBJECT: Information Only - Bicycle and Pedestrian Advisory Minutes of December 14, 2021
RECOMMENDATION
For information only. | approved | Pass |
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22-591
| 1 | I.5. | | Consent Item | SUBJECT: Information Only - Planning Commission Minutes of July 6, 2022, August 3, 2022, August 17, 2022, and September 7, 2022
RECOMMENDATION
For information only. | approved | Pass |
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22-502
| 1 | I.6. | | Consent Item | SUBJECT: Approval of City Council/Public Financing and Economic Development/Parking Authority Meeting Minutes of June 21, 2022
REPORT IN BRIEF
Official adoption of previously held meeting minutes.
RECOMMENDATION
City Council/Public Financing and Economic Development/Parking Authority - Adopt a motion approving the meeting minutes of June 21, 2022. | approved | Pass |
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22-774
| 1 | I.7. | | Consent Item | SUBJECT: Adoption of Resolution Approving the City’s 2022 Biennial Review and Revisions to the Conflict-of-Interest Code
REPORT IN BRIEF
Considers adopting a Resolution with amendments to the City's Conflict of Interest Code, as required by the Political Reform Act.
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2022-61, a Resolution of the City Council of the City of Merced, California, re-adopting the City's Conflict of Interest Code and rescinding Resolution 2020-92. | approved | Pass |
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22-750
| 1 | I.8. | | Consent Item | SUBJECT: Approval of a Participation Agreement to Host the 2023 Gran Fondo Hincapie-Merced Bike Race, Family Festival & Expo on March 18, 2023 for an Amount not to Exceed $50,000, Authorization to Accept Donations up to $24,000, and Appropriate the Same to Offset the not to Exceed Amount of $50,000
REPORT IN BRIEF
Considers approving a participation agreement with Gran Fondo Hicapie to host the 2023 Gran Fondo Hincapie-Merced Bike Race, Family Festival & Expo on March 18, 2023 for an amount not to exceed $50,000; and, accepting donations up to $24,000 and appropriating the same to offset the not to exceed amount of $50,000.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a participation agreement with the Gran Fondo Hincapie for an amount not to exceed $50,000 for the 2023 Gran Fondo Hincapie-Merced Bike Race, Family Festival & Expo; and,
B. Accepting donations up to $24,000 into City Council Contribution Fund 001-0101-360-02.01-00, and appropriating the same to City Council Other Materials Supplies account line 001-0101-512.29-00; and,
C. Authorizing the City | approved | Pass |
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22-787
| 1 | I.10. | | Consent Item | SUBJECT: Approval of the CALTRANS Transportation Art Agreement, Clean California Beautification Fund Contribution in the Amount of $350,000 and Appropriating the Same for Undercrossing Art Murals
REPORT IN BRIEF
Considers the approval of the Cooperative Agreement with CALTRANS Clean California State Beautification Program to Accept $350,000 in Program Funding and appropriating the same.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Transportation Art Agreement with CALTRANS Clean California State Beautification Fund Contribution; and,
B. Accepting $350,000 in grant funding into account 450-1104-324.02-00 and appropriating the same in account 450-1104-324.02-00, project 123059 for the installation of transportation art murals; and,
C. Authorizing the City Manager or the Deputy City Manager to execute the necessary documents. | approved | Pass |
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22-773
| 1 | I.11. | | Consent Item | SUBJECT: Approval to Waive the Competitive Bidding Requirements and Approve Purchases of Parts, Equipment, Supplies, and Services Necessary for Public Works Maintenance and Operations from Hach Company in the Amount not to Exceed $150,000; from Southern Tire Mart, LLC, in the Amount not to Exceed $300,000; and From Rexel USA, Inc. dba Platt Electric Supply, in the Amount not to Exceed $100,000 Through June 30, 2023
REPORT IN BRIEF
Considers waiving the City’s competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 and approving the purchase of various parts, equipment, supplies, and services for Public Works maintenance and operations.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 for annual supplies and services agreements; and,
B. Approving the agreement for Supplies and Services with Hach Company in the amount not to exceed $150,000 in Fiscal Year 2022/2023; and,
C. Approving the agreement for Purchase of Goods with Southern Tire Mart, | approved | Pass |
Action details
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22-700
| 1 | I.12. | | Consent Item | SUBJECT: Approving the Cooperative Agreement 10-10-0549 with State of California, Department of Transportation (Caltrans) to Plan, Coordinate, and Install Gateway Monuments on Various State Routes and Murals on Various State Highway Structures in and Near City of Merced and Accepting Clean California Grant Program Funding for Project Number 123058 - Gateway Monuments in the Amount of $850,000
REPORT IN BRIEF
Considers authorizing a cooperative agreement with Caltrans for the Project Approval and Environmental Document (PA&ED), Plans, Specifications, and Estimate (PS&E), and Construction of six (6) Gateway Monuments in and near the City of Merced and accepting $850,000 from the Clean California Grant Program. This will promote enrichment of the cultural and visual environment for transportation users and the local community by facilitating and coordinating the integration of Gateway Monuments within the operation highway right-of-way through the encroachment permit process.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the cooperative agreement to plan, coordinate, | approved | Pass |
Action details
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Not available
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22-713
| 1 | I.13. | | Consent Item | SUBJECT: First Amendment to the Professional Services Agreement with Total Online Protection, LLC for the Replacement of Data Center HVAC and Uninterruptable Power Supply Systems, Project No. 120066 to Extend the Term of the Agreement to December 31, 2022
REPORT IN BRIEF
Considers extending the term of the agreement for professional services with Total Online Protection, LLC from July 1, 2022 to December 31, 2022. This extension is due to supply chain issues with the HVAC system for the project.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the first amendment to agreement for professional services with Total Online Protection, LLC to extend the term of the agreement to December 31, 2022; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents. | approved | Pass |
Action details
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22-785
| 1 | I.15. | | Consent Item | SUBJECT: First Amendment to Agreement for Landscape Maintenance Services with EMTS, Inc., for Maintenance of Community Facilities Districts Bellevue Ranch East and Bellevue Ranch West, in an Additional Amount of $31,000 for the Contract Period Ending June 30, 2023
REPORT IN BRIEF
Considers approving a First Amendment with EMTS, Inc., for maintenance services at Community Facilities Districts Bellevue Ranch East and West in the amount of $31,000 through June 30, 2023.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a First Amendment to Agreement with EMTS, Inc., in the additional amount of $31,000, to provide bi-weekly landscape maintenance services at Community Facilities Districts Bellevue Ranch East and West for the contract term ending June 30, 2023; and,
B. Authorizing the City Manager or Deputy City Manager to execute any necessary documents and execute future contract amendments. | approved | Pass |
Action details
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Not available
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22-729
| 1 | I.16. | | Consent Item | SUBJECT: First Amendment to the Professional Services Agreement with Mead and Hunt, Inc. for On-Call Planning, Engineering, and Environmental Services of Projects at Merced-Yosemite Regional Airport
REPORT IN BRIEF
Considers approving the First Amendment to Professional Services Agreement for planning, engineering, and environmental services for the Improvement Projects at the Merced-Yosemite Regional Airport. Additional funding is required to complete the tasks associated with the airport capital improvement projects at Merced-Yosemite Regional Airport.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving First Amendment to Professional Services Agreement not to exceed amount of $2,500,000.00; and,
B. Authorizing the City Manager or Deputy City Manager to sign the necessary documents. | approved | Pass |
Action details
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22-742
| 1 | I.17. | | Consent Item | SUBJECT: First Amendment to the Professional Services Agreement with Northstar Engineering Group, Inc for On-Call Civil Design, Engineering, and Surveying Services in an Amount of $2,000,000 for a Total not to Exceed $2,500,000
REPORT IN BRIEF
Considers approving the First Amendment to Professional Services Agreement with Northstar Engineering Group, Inc. for engineering and surveying services for Capital Improvement Projects within the City of Merced. The amendment is necessary to ensure that the Engineering Department completes the quantity of future improvement projects within the forecasted timeframes.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving First Amendment to Professional Services Agreement with Northstar Engineering not to exceed amount of $2,500,000; and,
B. Authorizing the City Manager or Deputy City Manager to sign the necessary documents. | approved | Pass |
Action details
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Not available
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22-760
| 1 | I.18. | | Consent Item | SUBJECT: Approval of a California Department of Transportation (Caltrans) Utility Agreement for Reimbursement of Labor Costs to Remove and Replace the 16th Street Bridge Water Line for the not to Exceed Total of $127,050
REPORT IN BRIEF
Considers approving a California Department of Transportation Utility Agreement for reimbursement of labor costs to remove and replace the 16th Street Bridge Water Line for a not to exceed total of $127,050.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Caltrans Utility Agreement for the 125% cost estimate not to exceed total of $127,050; and,
B. Authorizing the City Manager or Deputy City Manager to execute the Caltrans Utility Agreement, and any other necessary documents pertaining to the agreement as approved to form by the City Attorney. | approved | Pass |
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22-801
| 1 | I.9. | | Consent Item | SUBJECT: Approval of the Cost Sharing Agreement Between Santa Clara Water District and the City of Merced Regarding the Evaluation of Prospective Property Related to Increased Water Supply and Sustainability for Future Municipal Use for an Amount not to Exceed $33,740 Through December 31, 2022
REPORT IN BRIEF
Considers the approval of the Cost Sharing Agreement between Santa Clara Water District and the City of Merced regarding the evaluation of prospective Property related to increased water supply and water sustainability for future municipal use for an amount not to exceed $33,740 through December 31, 2022.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Cost Sharing Agreement between Santa Clara Water District and the City of Merced for an amount not to exceed $33,740 through December 31, 2022; and,
B. Authorizing the City Manager or the Deputy City Manager to execute the necessary documents. | approved | Pass |
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Video
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22-716
| 1 | I.14. | | Consent Item | SUBJECT: Administering Agency Amendment Modification Summary (E-76) for a Congestion Mitigation and Air Quality Improvement (CMAQ) Grant CML-5085(049) for Use of $508,347 in CMAQ Grant Funding for Project No. 119043 - Construct Pedestrian/Bike Improvements on Motel Drive Between Carol Avenue and Merced Avenue
REPORT IN BRIEF
Considers accepting $508,347 in Federal CMAQ Grant funding for construction of pedestrian/bike improvements on Motel Drive between Carol Avenue and Merced Avenue. Installing a multi-use path along Motel Drive from Carol Avenue to Merced Avenue will allow for both bike and sidewalk connectivity for Golden Valley High School students, residential community, tenants at the hotels/inn/motels to access restaurants and stores along the Motel Drive corridor.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting CMAQ grant funds and increasing revenue in account 450-1104-321.32-00 by $508,347 and appropriating the same to account 450-1104-637-65-00 (Project No. 119043) for costs associated with construction of pedestrian/bike improvements on Motel Dr | approved | Pass |
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22-763
| 1 | J.1. | | Report Item | SUBJECT: Presentation and Discussion Regarding the Items Raised by Councilmember Echevarria Concerning Updating South Merced Studies, Alley Reuse, and Cul-de-Sacs/Traffic and Pedestrian Safety
REPORT IN BRIEF
Presentation by staff regarding updating South Merced studies, alley reuse, closing streets with cul-de-sacs, and traffic and pedestrian safety. Staff is seeking direction from Council on how to proceed.
RECOMMENDATION
City Council - Provide direction on next steps. | approved | Pass |
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Video
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22-783
| 1 | K.1. | | Business Item | SUBJECT: Council Member Perez’s Request to Discuss the Press Box in the Council Chamber
REPORT IN BRIEF
Council Member Perez’s request to discuss the Press Box in the Council Chamber pursuant to City Council Administrative Policies and Procedures C-1.
RECOMMENDATION
Provide direction to staff regarding the Press Box in the Council Chamber. | withdrawn | Pass |
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Video
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22-779
| 1 | K.2. | | Business Item | SUBJECT: Request to Add Item to Future Agenda
REPORT IN BRIEF
Provides members of the City Council to request that an item be placed on a future City Council agenda for initial consideration by the City Council. | | |
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22-781
| 1 | K.3. | | Business Item | SUBJECT: City Council Comments
REPORT IN BRIEF
Provides an opportunity for the Mayor and/or Council Member(s) to make a brief announcement on any activity(ies) she/he has attended on behalf of the City and to make a brief announcement on future community events and/or activities. The Brown Act does not allow discussion or action by the legislative body under this section. | | |
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