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Meeting date/time:
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10/6/2025
6:00 PM
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Minutes status:
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Draft
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Meeting location:
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City Council Chamber, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
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25-877
| 1 | B.1. | | Closed Session Item | SUBJECT: CONFERENCE WITH LABOR NEGOTIATORS -- Agency Designated Representative(s): City Manager Scott McBride, Deputy City Manager Frank Quintero, Finance Officer Venus Rodriguez, Human Resources Manager Suzanne Fierro, LCW Legal Representative Gage Dungey; Employee Organizations: American Federation of State, County, and Municipal Employees (AFSCME) Council 57 and Merced Association of City Employees (MACE). AUTHORITY: Government Code Section 54957.6 | | |
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25-904
| 1 | B.2. | | Closed Session Item | SUBJECT: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION City of Merced v. California Department of Fish and Wildlife, et al. MSC Case No. 23CV-03845 Pursuant to California Government Code Section 54956.9(d)(1) | | |
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25-905
| 1 | B.3. | | Closed Session Item | SUBJECT: PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: Finance Officer; Authority: Government Code Section 54957 | | |
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25-858
| 1 | F.1. | | Ceremonial Matter Item | SUBJECT: Proclamation - Hispanic Heritage Month
REPORT IN BRIEF
Received by a representative of the Hispanic Chamber of Commerce. | | |
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25-880
| 1 | G.1. | | Special Presentation Item | SUBJECT: Presentation on Young Legislators Program 2025
REPORT IN BRIEF
Presented by Joyce Dale from State Senator Ana Caballero’s Office. | | |
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25-769
| 1 | J.1. | | Consent Item | SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter. | | |
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25-869
| 1 | J.2. | | Consent Item | SUBJECT: Information Only Contracts for the Month of September 2025
REPORT IN BRIEF
Notification of awarded Non-Public Works contracts under $39,000 and of Public Works contracts under $87,278. | | |
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25-865
| 1 | J.3. | | Consent Item | SUBJECT: Information Only - Traffic Committee Minutes of July 8, 2025
RECOMMENDATION
For information only. | | |
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25-881
| 1 | J.4. | | Consent Item | SUBJECT: Approval of City Council/Public Financing and Economic Development/Parking Authority/Successor Agency to the Redevelopment Agency Meeting Minutes of April 21, 2025 and May 5, 2025
REPORT IN BRIEF
Official adoption of previously held meeting minutes.
RECOMMENDATION
City Council/Public Financing and Economic Development/Parking Authority/Successor Agency to the Redevelopment Agency - Adopt a motion approving the meeting minutes of April 21, 2025 and May 5, 2025. | | |
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25-751
| 1 | J.5. | | Consent Item | SUBJECT: Approval of First Amendments to Professional Services Agreements with Interwest Consulting Group Inc., CSG Consultants Inc., and Bureau Veritas North American Inc. to Extend the Term of the Agreement to October 16, 2026
REPORT IN BRIEF
Considers approving First Amendments to the Professional Services Agreements with Interwest Consulting Group Inc., CSG Consultants Inc., and Bureau Veritas North American Inc. to extend the term of the agreement to October 16, 2026.
RECOMMENDATION
City Council- Adopt a motion:
A. Approving the First Amendment to Contract for Professional Services with Interwest Consulting Group Inc., to extend the term for services to October 16, 2026; and,
B. Approving the First Amendment to Contract for Professional Services with CSG Consultants Inc., to extend the term for services to October 16, 2026; and,
C. Approving the First Amendment to Contract for Professional Services with Bureau Veritas North American Inc., to extend the term for services to October 16, 2026; and,
D. Authorizing the City Manager to execute the above agreements. | | |
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25-795
| 1 | J.6. | | Action Items | SUBJECT: Selection of Eligible Roadway and Safety Projects and Adoption of a Resolution Authorizing the City Manager to File the Regional Surface Transportation Program (RSTP) Exchange Fund Claim in the Amount of $1,318,873 for Fiscal Year 2024-2025
REPORT IN BRIEF
Considers selecting the McKee Road Rehab Project (CP260036) as Eligible Projects and authorizes staff to complete the Regional Surface Transportation Program (RSTP) Claim Form in the total amount of $1,318,873 for submittal to Merced County Association of Governments (MCAG).
RECOMMENDATION
City Council - Adopt a motion:
A. Selecting the McKee Road Rehab Project (CP260036) as the Eligible Project; and,
B. Directing Staff to complete the 2024-2025 RSTP Claim Form by listing the selected projects and corresponding project costs; and,
C. Adopting Resolution 2025-58, a Resolution of the City Council of the City of Merced, California, authorizing the City Manager to file the Regional Surface Transportation Program (RSTP) Exchange Funds claim for fiscal year 2024-2025; and,
D. Authorizing Finance Officer to make the | | |
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25-861
| 1 | J.7. | | Consent Item | SUBJECT: Approval of City-Owned Real Property Use #25-0007 by Merced County Association of Governments (MCAG) to Use the First Floor of the Civic Center to Host a Reception for the California Transportation Commission, to Include Serving of Alcohol (Beer and Wine Only), on Thursday, October 16, 2025, from 4:00 pm., to 8:00 p.m.
REPORT IN BRIEF
Considers approving the use of the First Floor of the Civic Center for Merced County Association of Governments (MCAG) to Host a Reception for the California Transportation Commission, to include serving of alcohol (beer and wine only) on Thursday, October 16, 2025, from 4:00 p.m., to 8:00 p.m. (this is to include set-up and clean-up).
RECOMMENDATION
City Council - Adopt a motion
A. Approving the use of the first floor of the Merced Civic Center by MCAG to host the California Transportation Commission on Thursday, October 16, 2025, from 4:00 to 8:00 p.m.; allowing the serving of alcohol; subject to the conditions outlined in the administrative report; and,
B. Authorizing the City Manager to execute all documents necessary to ensure co | | |
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25-834
| 1 | J.8. | | Action Items | SUBJECT: Adoption of Resolution to Implement a Grant Policy as Part of the City’s Administrative Policies and Procedures
REPORT IN BRIEF
Considers the adoption of a Resolution to implement a Grant Policy for the City of Merced.
RECOMMENDATION
City Council - Adopt a motion approving Resolution 2025-59, a Resolution of the City Council of the City of Merced, California, Adopting the Grant Policy. | | |
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25-855
| 1 | J.9. | | Consent Item | SUBJECT: Approval of Contract Renewal for Subscription Services not to Exceed 5 Years for an Online Citizen Reporting System Through LexisNexis for an Amount Not to Exceed $86,291.50
REPORT IN BRIEF
Considers approving the renewal of the LexisNexis software subscription, which enables community members to file certain police reports online.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a Software Subscription Agreement with LexisNexis; and,
B. Approving Law Enforcement Agreement with LexisNexis; and,
C. Authorizing the City Manager to execute necessary documents. | | |
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25-815
| 1 | J.10. | | Consent Item | SUBJECT: Approval to Purchase Accessible Pedestrian Signal Components (Push Buttons at Schools), for a Total Cost not to Exceed $106,310.32, for Measure V Funded Project CP250040 and Approval to Purchase School Flashing Beacons for a Total Cost not to Exceed $132,703.67, for Measure V Funded Project CP260037
REPORT IN BRIEF
Considers waiving the City’s competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 and approving the purchase of Accessible Pedestrian Signal components to upgrade 15 traffic signals near schools as well as replace 26 school flashing beacons.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 in order to standardize equipment; and,
B. Approving the purchase of accessible pedestrian signal components for the not to exceed amount of $106,310.32 from Jam Services, Inc.; and,
C. Approving the purchase of school flashing beacons for the not to exceed amount of $132,703.67 from Jam Services, Inc.; and,
D. Authorizing the City | | |
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25-846
| 1 | J.11. | | Consent Item | SUBJECT: Approval Purchase One (1) New Kubota Skid Steer Loader, Compact Construction Equipment, Model SSV75HFRC, and Necessary Attachment Equipment from Garton Tractor, Inc., in the Amount of $72,003.89 as a Vehicle Replacement for E-1199 for the Water Division
REPORT IN BRIEF
Considers approving the purchase of one Kubota Skid Steer Loader, Model SSV75HFRC, in the amount of $72,003.89 utilizing the cost savings government procurement program (Sourcewell). The purchase of the new vehicle will replace aging equipment that will improve reliability, reduce maintenance costs, and increase efficiency in daily operations.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and,
B. Approving the purchase of one Kubota Skid Steer Loader, Model SSV75HFRC, in the amount of $72,003.89 from Garton Tractor, through Sourcewell Kubota contract # 112 | | |
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25-847
| 1 | J.12. | | Consent Item | SUBJECT: Approval to Purchase One (1) New Curbtender Quantum 8YD Refuse Truck, and Necessary Attachment Equipment, From Rush Truck Centers, in the Amount of $186,210.75 for the Refuse Department as an Addition for the Refuse Department
REPORT IN BRIEF
Considers approving the purchase of one 2026 Curbtender Quantum 8YD Refuse Rear Loader body in the amount of $186,210.75 utilizing the cost savings government procurement program (Sourcewell). The purchase of the new vehicle will increase collection efficiency, improve reliability, reduce maintenance costs, and increase efficiency in daily operations.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and,
B. Approving the purchase of one 2026 Curbtender Quantum 8YD Refuse Rear Loader body in the amount of $186,210.75 from Rush Truck Centers, through Sourcewell contract # 032824-RTG; and | | |
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25-848
| 1 | J.13. | | Consent Item | SUBJECT: Approval to Purchase Two (2) New Side Loader Refuse Trucks, and Necessary Attachment Equipment, From Interstate Truck Center - Valley Peterbilt, in the Total Amount of $877,105.01 for the Refuse Department to Replace Vehicles E-1400 & E-1362
REPORT IN BRIEF
Considers approving the purchase of two 2026 Peterbilt 520 truck with NewWay Sidewinder Side Loader body in the amount of $877,105.01 utilizing the cost savings government procurement program (Sourcewell). The purchase of the new vehicles will replace aging equipment that will improve reliability, reduce maintenance costs, and increase efficiency in daily operations.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and,
B. Approving the purchase of two 2026 Peterbilt 520 truck with NewWay Sidewinder Side Loader body in the amount of $877,105.01 from Interstate Truck Center - Valle | | |
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25-849
| 1 | J.14. | | Consent Item | SUBJECT: Approval to Purchase One (1) New Front Loader Refuse Truck, and Necessary Attachment Equipment, From Interstate Truck Center - Valley Peterbilt, in the Amount of $384,392.95 for the Refuse Department to Replace Vehicle E-1401
REPORT IN BRIEF
Considers approving the purchase of one 2026 Peterbilt 520 truck with NewWay Mammoth Front End Loader body in the amount of $384,392.95 utilizing the cost savings government procurement program (Sourcewell). The purchase of the new vehicle will replace aging equipment that will improve reliability, reduce maintenance costs, and increase efficiency in daily operations.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and,
B. Approving the purchase of one 2026 Peterbilt 520 truck with NewWay Mammoth Front End Loader body in the amount of $384,392.95 from Interstate Truck Center - Valley Peterbilt, | | |
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25-578
| 1 | J.15. | | Consent Item | SUBJECT: Authorization to Accept $95,000 in Grant Funds from the California Office of Traffic Safety to Conduct DUI Checkpoints, DUI Saturation Patrols, Traffic Safety Enforcement, Distracted Driving Enforcement, Motorcycle Enforcement, Pedestrian/Bicycle Enforcement, Street Racing Enforcement, and Educational Presentations, Along with Funds for Attending Training and Funds for Checkpoint Supplies as Part of the California Office of Traffic Safety Traffic Enforcement Program Grant
REPORT IN BRIEF
Considers accepting grant funding from the California Office of Traffic Safety offered to the Merced Police Department in the amount of $95,000 from the Traffic Enforcement Program Grant to conduct DUI Checkpoints, DUI Saturation Patrols, Traffic Safety Enforcement, Distracted Driving Enforcement, Motorcycle Enforcement, Pedestrian/Bicycle Enforcement, Street Racing and Sideshow Enforcement, Educational Presentations; and, to purchase checkpoint supplies, and to attend training related to alcohol enforcement.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting the California Off | | |
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25-842
| 1 | K.1. | | Public Hearing Item | SUBJECT: Public Hearing - General Plan Amendment #24-03, Zone Change #435, Establishment of Residential Planned Development (RP-D) #83, and Vesting Tentative Subdivision Map #1333, Initiated by Lennar Homes of California, on Behalf of Merced Gateway, LLC, Property Owners. The Subject Site is Located at 3345, 3351, and 3610 E. Gerard Avenue, at the Southwest Corner of Campus Parkway and E. Gerard Avenue. The General Plan Amendment Would Change the General Plan Land Use Designation for Approximately 73.7 Acres from Manufacturing/Industrial (IND) and Business Park (BP) to Approximately 40.25 Acres of Low-Medium Residential (LMD), Approximately 22.65 Acres of High-Medium Density Residential (HMD), and Approximately 9 Acres to Remain Business Park (BP). The Zone Change Would Allow the Establishment of Residential Planned Development (RP-D) #83 to Change the Land Use from Business Park to “Residential” and Establish Development Standards for this Development. The Vesting Tentative Subdivision Map Would Subdivide Approximately 73.7 Acres to into Approximately 570 Residential Lots, Two Open | | |
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25-843
| 1 | L.1. | | Action Items | SUBJECT: Approval of a Memorandum of Agreement (MOA) Between the City of Merced Police Department and the University of California Merced Police Department
REPORT IN BRIEF
Considers approving a MOA between the City of Merced Police Department and the University of California Merced Police Department. This is a no cost agreement that outlines operational responsibilities between the two departments.
RECOMMENDATION
City Council – Adopt a motion:
A. Approving of a Memorandum of Agreement with the City of Merced Police Department and the University of California Merced Police Department; and,
B. Authorizing the City Manager to execute the necessary documents. | | |
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25-874
| 1 | L.2. | | Action Items | SUBJECT: Approving an Amended Memorandum of Understanding (MOU) Between the City of Merced and the Merced Union High School District and Rescinding Prior Council Action Approving the Previous Memorandum of Understanding, for Fiscal Years 2025-2028
REPORT IN BRIEF
Considers approving new terms and rescinding previously approved 3-year MOU between the City of Merced and the Merced Union High School District. The Merced Union High School District has requested a change in the language regarding the purchase of a new police vehicle to a vehicle use fee.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an amended Memorandum of Understanding between the City of Merced and the Merced Union High School District, and rescinding prior Council action approving the previous Memorandum of Understanding, for Fiscal Years 2025-2028; and,
B. Authorizing the City Manager to execute the necessary documents. | | |
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25-860
| 1 | L.3. | | Action Items | SUBJECT: Approval of a Contract with California Public Policy Group (CPPG) for Legislative Advocacy, Consulting, and Grant Seeking and Writing Services
REPORT IN BRIEF
Considers approving a one-year contract with California Public Policy Group for legislative advocacy, consulting, and grant seeking and writing services, with the option to extend for up to two one-year terms for a total contract term of three years.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a contract for legislative advocacy, consulting, and grant writing services with California Public Policy Group through September 30, 2026, in an annual amount not to exceed $119,000.00, with an option to extend for up to two one-year terms for a total contract term of three years; and
B. Authorizing the City Manager to execute the necessary documents. | | |
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25-879
| 1 | L.4. | | Action Items | SUBJECT: Land Use Determination #25-02 - Finding of Public Convenience or Necessity for Vallarta Supermarket for Alcohol Sales for Off-Site Consumption at 851 West Olive Avenue
REPORT IN BRIEF
This report provides options for the City Council to consider making a Finding of Public Convenience or Necessity (PCN), as required by the Department of Alcoholic Beverage Control (ABC) to issue a Type 21 alcohol license (allowing the sale of beer, wine, and spirits for off-site consumption) for a new grocery store located at 851 West Olive Avenue.
RECOMMENDATION
City Council - Adopt a motion approving the Finding of Public Convenience or Necessity to allow Vallarta Supermarket, located at 851 West Olive Avenue to obtain a Type 21 license for off-site consumption allowing the sale of beer, wine, and spirits (Option #1 as shown in the “Council Action” section of this Administrative Report). | | |
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25-876
| 1 | M.1. | | Business Item | SUBJECT: Consider Individual City Council Member’s Request that the City Display Commemorative Flags at Bob Hart Square per Council Policy C-7 for the 2026 Calendar Year
REPORT IN BRIEF
Council Members to request commemorative flags to be flown at Bob Hart Square for the 2026 Calendar Year
RECOMMENDATION
City Council - Adopt a motion
A. Adding commemorative flag requests from City Council to the 2026 calendar year; and,
B. Adding this item back to the October 20th City Council Meeting to approve a Resolution per the City Council Policy C-7. | | |
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25-867
| 1 | M.2. | | Business Item | SUBJECT: Council Member Harris’ Request to Discuss Changes to the Traffic Committee from a Committee to a Potential Council Appointed Commission with Monthly Meetings
REPORT IN BRIEF
Council Member Harris requested a discussion on a potentially changing the Traffic Committee to be a Council appointed Commission with monthly meetings.
RECOMMENDATION
Provide direction to staff on next steps. | | |
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25-875
| 1 | M.3. | | Business Item | SUBJECT: Designation of A Voting Delegate for the 2025 League of California Cities Annual Conference Annual Business Meeting, October 8th - 10th, 2025, Long Beach, CA
REPORT IN BRIEF
Designate District Three City Council Representative Mike Harris as the City’s Voting Delegate for the 2025 League of California Cities Annual Conference Annual Business Meeting, October 8 - 10, 2025, Long Beach, CA.
RECOMMENDATION
City Council - Adopt a motion:
A. Designating District Three City Council Representative Mike Harris as the City’s Voting Delegate for the October 8 through 10, 2025, League of California Cities Annual Conference Business Meeting; and
B. Authorizing staff to submit the Voting Delegate designation form to the League of California Cities prior to the conference. | | |
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25-777
| 1 | M.4. | | Business Item | SUBJECT: Request to Add Item to Future Agenda
REPORT IN BRIEF
Provides members of the City Council to request that an item be placed on a future City Council agenda for initial consideration by the City Council. | | |
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25-781
| 1 | M.5. | | Business Item | SUBJECT: City Council Comments
REPORT IN BRIEF
Provides an opportunity for the Mayor and/or Council Member(s) to make a brief announcement on any activity(ies) she/he has attended on behalf of the City and to make a brief announcement on future community events and/or activities. The Brown Act does not allow discussion or action by the legislative body under this section. | | |
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