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Meeting date/time:
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4/21/2025
6:00 PM
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Minutes status:
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Draft
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Meeting location:
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City Council Chamber, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
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25-323
| 1 | B.1. | | Closed Session Item | SUBJECT: CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant Exposure to Litigation. One (1) Potential Case. Pursuant to California Government Code Section § 54956.9(d)(2) | | |
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25-253
| 1 | F.1. | | Ceremonial Matter Item | SUBJECT: City Council Volunteer of the Year Awards
REPORT IN BRIEF
Council Members nominated a volunteer within their district and the Mayor nominated one at-large volunteer to highlight those who have given back to their community. | | |
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Video
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25-251
| 1 | F.2. | | Ceremonial Matter Item | SUBJECT: Proclamation - Arbor Day
REPORT IN BRIEF
Received by representatives of the City of Merced Public Works Department, Parks and Trees Division. | | |
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Video
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25-043
| 1 | I.1. | | Consent Item | SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter. | | |
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25-290
| 1 | I.2. | | Consent Item | SUBJECT: Information Only - Traffic Committee Minutes of January 14, 2025
RECOMMENDATION
For information only. | | |
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25-207
| 1 | I.3. | | Consent Item | SUBJECT: Approval of City Council/Public Financing and Economic Development/Parking Authority/Successor Agency to the Redevelopment Agency Meeting Minutes of December 9, 2024, December 16, 2024, January 6, 2025, January 21, 2025, January 28, 2025, and January 30, 2025
REPORT IN BRIEF
Official adoption of previously held meeting minutes.
RECOMMENDATION
City Council/Public Financing and Economic Development/Parking Authority/Successor Agency to the Redevelopment Agency - Adopt a motion approving the meeting minutes of December 9, 2024, December 16, 2024, January 6, 2025, January 21, 2025, January 28, 2025, and January 30, 2025. | | |
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25-281
| 1 | I.4. | | Consent Item | SUBJECT: Approval to Waive the Competitive Bidding Requirements and Approval of a One (1) Year Renewal Amendment with SMARSH Inc for Text Message and Social Media Archiving Services for an Additional $35,905 for a Total Not-to-Exceed Amount of 220,794
REPORT IN BRIEF
Considers approving to waive the competitive bidding requirements and approval of one year renewal amendment with SMARSH Inc for Text Message and Social Media Archiving Services for an additional $35,905 for a total not-to-exceed amount of $220,794.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bid requirements as stated in Section 3.04.210; and,
B. Approving the renewal agreement with SMARSH Inc. in the amount of $35,905 for a total not-to-exceed of $220,794; and,
C. Authorizing the City Manager or designee to execute the necessary documents. | | |
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25-261
| 1 | I.5. | | Consent Item | SUBJECT: Authorization to Accept the Donation of “Two” 24 by 40-Foot Modular Buildings from Merced City School District for the Merced Regional Fire Training Center
REPORT IN BRIEF
Considers authorizing to accept a donation of “two” 24 by 40-foot modular buildings with a value of $70,000 from Merced City School District, as the main office and conference room/storage for the fire department at the Merced Regional Fire Training Center.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting a donation in the form of “two” 24 by 40-foot modular buildings with a value of $70,000 from Merced City School District; and,
B. Authorizing the City Manager to execute the necessary documents. | | |
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25-278
| 1 | I.6. | | Consent Item | SUBJECT: Approval of Street Closure Request with the Use of City Owned Property Located at Bob Hart Square, Submitted by Merced City Parks and Recreation Department for the 2025 2nd Annual Halloween Parade on Saturday October 11, 2025, From 2:00 P.M. until 9:00 P.M.
REPORT IN BRIEF
Considers approving to allow the use of City streets on Saturday October 11, 2025, for the Halloween Parade.
RECOMMENDATION
City Council - Adopt a motion approving the street closures of East Main Street, from Calimyrna Avenue to “G” Street, West Main Street, from “G” to “O” Streets, “O” Street from West Main Street to 20th Street including side streets, the city owned property known as Bob Hart Sq, as requested by Merced City Parks and Recreation Department for the 2025 2nd Annual Halloween Parade on Saturday, October 11, 2025. | | |
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25-277
| 1 | I.7. | | Consent Item | SUBJECT: Approval of the Use of City Owned Property Known as Parking Lot 6 From May 16, 2025 at 3:00 PM to May 17, 2025 at 11:00 P.M. Street Closures of West Main Street, From “H” Street to Martin Luther King Jr Way, on May 17, 2025 From 7:00 A.M. to May 17, 2025 at 11:00 P.M. A Rolling Road Closure for the Parade on May 17, 2025 From 12:00 P.M. to 2:00 PM on Martin Luther King Jr Way Between West Main Street and West 18th Street, West 18th Street Between Martin Luther King Jr Way and “H” Street, and “H” Street Between West 18th Street and West Main Street Submitted by Chris Bounlangsy with the Vatthanatham Lao Foundation for the 2025 Lao New Year Celebration, May 16, 2025, at 3:00 P.M. Through May 17, 2025, 11:00 P.M.
REPORT IN BRIEF
Considers approving to allow the use of City streets and City owned property on May 16th and May 17th, 2025, for the Lao New Year Celebration. The Street Closure Request includes West Main St, from “H” St to Martin Luther King Jr Way, a rolling street closure on May 17, 2025, to include Martin Luther King Jr Way, W 18th St and “H” St, and the use of C | | |
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25-262
| 1 | I.8. | | Consent Item | SUBJECT: Approval to Reject All Bids Received for Project No. CP220066 CMAQ (059) Traffic Signal Synchronization
REPORT IN BRIEF
Considers approving to reject all bids received for CP220066 CMAQ (059) Traffic Signal Synchronization to update traffic signal equipment at 32 intersections and upgrade to traffic cameras at 11 intersections throughout the City due to insufficient project funding.
RECOMMENDATION
City Council - Adopt a motion rejecting all bids received for Project No. CP220066 CMAQ (059) Traffic Signal Synchronization due to insufficient funding and direct staff to re-evaluate the project design and re-bid the project. | | |
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Video
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25-289
| 1 | I.9. | | Consent Item | SUBJECT: Approving the Cooperative Agreement with State of California, Department of Transportation (Caltrans) for the Highway 59 Widening Phase 1 and Highway 59 Black Rascal Bridge Project (CP200064/CP200065) for Plans, Specifications, and Estimate (PS&E) and Right-of-Way Acquisition
REPORT IN BRIEF
Considers approving to authorize a Cooperative Agreement with Caltrans to allow the City to progress and finalize the design plans, specifications, and estimate (PS&E) and acquire the necessary right-of-way for the Highway 59 Widening Phase 1 and Highway 59 Black Rascal Bridge Projects, CP200064 and CP200065.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Cooperative Agreement for the Highway 59 Widening Phase 1 and Highway 59 Black Rascal Bridge Project; and,
B. Authorizing the City Manager to execute the necessary documents. | | |
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25-288
| 1 | I.10. | | Consent Item | SUBJECT: Approval to Purchase One (1) New Terex Hi-Ranger LT40 Articulating/Telescoping Aerial Truck, and Necessary Attachment Equipment, from Terex Utilities, Inc., in the Amount of $209,783.10 as an Acquisition for the Trees and Water Divisions
REPORT IN BRIEF
Considers approving the purchase of one (1) New Terex Hi-Ranger LT40 Articulating/Telescoping Aerial Truck, in the amount of $209,783.10 utilizing the cost savings government procurement program (Sourcewell). This purchase was included in the FY 24/25 adopted budget as a vehicle addition for the Trees and Water divisions.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and,
B. Approving the purchase of one New Terex Hi-Ranger LT40 Articulating/Telescoping Aerial Truck, in the amount of $209,783.10, from Terex Utilities, Inc., through Sourcewell Terex Contract # 110421-TER; and,
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25-287
| 1 | I.11. | | Consent Item | SUBJECT: Approval to Purchase One (1) New Front Loader Refuse Truck, and Necessary Attachment Equipment, From Interstate Truck Center - Valley Peterbilt, in the Amount of $378,777.48 for the Refuse Department
REPORT IN BRIEF
Considers approving the purchase of one 2026 Peterbilt 520 truck with NewWay Mammoth Front End Loader body in the amount of $378,777.48 utilizing the cost savings government procurement program (Sourcewell). The purchase of the additional vehicle was identified in the prior rate study for growth of the refuse collection operation.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and,
B. Approving the purchase of one 2026 Peterbilt 520 truck with NewWay Mammoth Front End Loader body in the amount of $378,777.48 from Interstate Truck Center - Valley Peterbilt, through Sourcewell contract # 032824-PMC; and,
C. Authorizing | | |
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25-260
| 1 | I.12. | | Consent Item | SUBJECT: Approval of a First Amendment to Professional Services Agreement with Hildebrand Consulting, LLC, for a Sewer and Water Rate Study in a not to Exceed Additional Amount of $10,000 for a Total Contract not to Exceed $93,250
REPORT IN BRIEF
Considers approving a First Amendment to Professional Services Agreement with Hildebrand Consulting, LLC, to conduct a Sewer and Water Rate Study.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a First Amendment Professional Services Agreement with Hildebrand Consulting, LLC, in the additional amount not to exceed $10,000, to prepare a comprehensive sewer and water rate study; and,
B. Authorizing the City Manager to execute the necessary documents. | | |
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25-259
| 1 | I.13. | | Consent Item | SUBJECT: Approval of an Eighth Amendment to the Professional Services Agreement with Stantec Consulting Services, Inc., for the Wastewater Collection System Master Plan (WCSMP) Update Environmental Impact Report (EIR) Project CP130059 for a not to Exceed Additional Amount of $50,348 for a Total Contract not to Exceed Amount of $1,073,198
REPORT IN BRIEF
Considers approving an Eighth Amendment to a Professional Services Agreement with Stantec Consulting Services, Inc., to include cultural resources tasks as part of the preparation of a draft and final Recirculated Environmental Impact Report (REIR).
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an eighth amendment to professional services agreement with Stantec Consulting Services, Inc., in the additional amount of $50,348 for the City of Merced Wastewater Collection System Master Plan Update Environmental Impact Report (EIR); and,
B. Authorizing the City Manager to execute the necessary documents. | | |
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25-301
| 1 | J.1. | | Action Items | SUBJECT: Second Reading and Final Adoption of an Ordinance Amending the Official City Zoning Map By Approving Zone Change #436, Site Utilization Plan Revision #19 to Planned Development #4, Site Utilization Plan Revision #14 to Planned Development #42 and Site Utilization Plan Revision #18 to Planned Development #46 to Rezone Twenty-Seven (27) Sites Within the City Totaling Approximately 95 Acres of Land and Deny the Rezone of Three (3) Sites Totaling About 6 Acres of Land
REPORT IN BRIEF
Second Reading and Final Adoption of an Ordinance, Amending the Official City Zoning Map By Approving Zone Change #436, Site Utilization Plan Revision #19 to Planned Development #4, Site Utilization Plan Revision #14 to Planned Development #42 and Site Utilization Plan Revision #18 to Planned Development #46 to Rezone Twenty Seven (27) Sites within the City Totaling Approximately 95 Acres of Land and Deny the Rezone of three (3) Sites Totaling about 6 acres of land.
RECOMMENDATION
City Council - Adopt a motion adopting Ordinance 2577, an Ordinance of the City Council of the City of Merced, | | |
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25-197
| 2 | J.2. | | Action Items | SUBJECT: Authorization to Use the County of Riverside Agreement #8084445 and #7754679 for Microsoft Licensing of Software, Subscriptions, and Services with Vendor Software House International and Microsoft for a Period of May 1, 2025, to April 30,2028 in a not to Exceed Amount of $686,614 and Approving Contract Documents
REPORT IN BRIEF
Considers authorizing to utilize the County of Riverside Agreement #8084445 and #7754679 for Microsoft Licensing of software, subscriptions, and services with vendor Software House International and Microsoft for a Period of May 1, 2025, to April 30,2028 in a not to exceed amount of $686,614 and approving contract documents.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bid requirements as stated in Section 3.04.210 for piggybacking; and,
B. Authorizing the City Manager to execute Change of Channel Partner and Change of Reseller agreements; and,
C. Approving the Agreements with SHI and Microsoft for software Licenses, Subscriptions, and Services; and,
D. Authorizing the City Manager to execute future con | | |
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25-268
| 1 | J.3. | | Action Items | SUBJECT: Report for Discussion on Preliminary Annexation Application #25-01 for the Ardison Annexation
REPORT IN BRIEF
The City Council will be asked to evaluate Preliminary Annexation Application #25-01 for the Ardison Annexation project. The proposed annexation consists of approximately 41.03 acres and will be developed with 206 lots for single-family homes. The subject site is generally located on the west side of Eddington Avenue (future), and 1,700 feet north of W. Bellevue Road (Assessor’s Parcel Number 170-060-010).
RECOMMENDATION
City Council - Adopt a motion indicating general support for an official annexation application to be processed for the Ardison Annexation project. | | |
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25-284
| 1 | J.4. | | Action Items | SUBJECT: Approval of a Supplemental Appropriation in the Amount of $8,731 From the Unreserved, Unencumbered Balance of Fund 8503-Asset Forfeiture, Transferring to the General Fund and Appropriating the Same to the Police Department for the Purchase of an Indoor Bullet Trap From Savage Range Systems Inc.
REPORT IN BRIEF
Considers approving a supplemental appropriation of funds from the unreserved, unencumbered fund balance in Fund 8503-Asset Forfeiture in the amount of $8,731, transferring to the General Fund and appropriating the same to the Merced Police Department to purchase an indoor bullet trap from Savage Range Systems Inc.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a supplemental appropriation from the unreserved, unencumbered fund balance in Fund 8503-Asset Forfeiture in the amount of $8,731, transferring to the General Fund and appropriating the same to the Police Department for the purchase of an indoor ballistic shoot trap; and,
B. Authorizing the City Manager to execute the necessary documents. | | |
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25-325
| 1 | J.5. | | Action Items | SUBJECT: Approval to Provide Mutual Aid for Urgent Health and Safety Concerns at Crist Avenue and DeLong Street in the City of Merced
REPORT IN BRIEF
The County of Merced is requesting that the City provide support, (i.e. police, fire, public works personnel and public works equipment), to its cleanup activities scheduled for April 21, 2025 and April 22, 2025 south of Hwy 99, north of E Chids Avenue. Camping activities on an adjoining private parcel is occurring and several trash accumulations, debris piles, and public health hazards have been identified, necessitating coordinated cleanup efforts for the safety of the public and responding personnel.
Staff is also seeking authority for a temporary closure of a portion of Crist Avenue and DeLong Street in the City of Merced not-to-exceed One Hundred Twenty (120) days to prevent further access to this camping site during the summer months (high risk of fire) for public safety concerns.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the City to provide Mutual Aid Support to the County of Merced to addres | | |
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25-279
| 1 | K.1. | | Report Item | SUBJECT: Report on Introduction of Program Year 2025 Project Funding Scoring Results and Recommendations for the U.S. Department of Housing and Urban Development (HUD) 2025 Annual Action Plan; and Update Regarding the Expected 2025 HUD Allocation Announcement
REPORT IN BRIEF
Introduces the list of funding request applications received for the coming 2025 program year, explanation of project scoring procedures implemented to align with HUD’s subrecipient management guidelines, and results of 2025 program year scoring; and provides a brief update regarding the expected timeline for the 2025 CDBG and HOME annual allocation announcement.
RECOMMENDATION
Provide comment, if any, on staff recommendations regarding the anticipated projects and proposed distribution of public service program funding for the 2025 Program Year. | | |
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25-311
| 1 | K.2. | | Report Item | SUBJECT: Update on Road Projects
REPORT IN BRIEF
Updates on the City’s road projects.
RECOMMENDATION
City Council - Information Only. | | |
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25-240
| 1 | L.1. | | Business Item | SUBJECT: Request to Add Item to Future Agenda
REPORT IN BRIEF
Provides members of the City Council to request that an item be placed on a future City Council agenda for initial consideration by the City Council. | | |
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25-241
| 1 | L.2. | | Business Item | SUBJECT: City Council Comments
REPORT IN BRIEF
Provides an opportunity for the Mayor and/or Council Member(s) to make a brief announcement on any activity(ies) she/he has attended on behalf of the City and to make a brief announcement on future community events and/or activities. The Brown Act does not allow discussion or action by the legislative body under this section. | | |
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