Meeting Details
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Meeting date/time:
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10/5/2026
6:00 PM
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Minutes status:
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Draft
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Meeting location:
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City Council Chamber, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
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26-782
| 1 | C.1. | | Ceremonial Matter Item | SUBJECT: Proclamation - Domestic Violence Prevention Awareness Month
REPORT IN BRIEF
Accepted by - Tamica Ingram Program Director at Valley Crisis Center. | | |
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26-788
| 1 | C.2. | | Ceremonial Matter Item | SUBJECT: Proclamation - Breast Cancer Awareness Month
REPORT IN BRIEF
Presented to a representative of the Merced Fire IAFF Local 1479. | | |
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26-773
| 1 | F.1. | | Consent Item | SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter. | | |
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26-813
| 1 | F.2. | | Consent Item | SUBJECT: Information Only Contracts for the Month of September 2026
REPORT IN BRIEF
Notification of awarded Non-Public Works contracts under $41,000 and of Public Works contracts under $89,883. | | |
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26-818
| 1 | F.3. | | Consent Item | SUBJECT: Approval of the Second Amendment to City Manager Employment Agreement Providing an Additional Term of Three (3) Years
REPORT IN BRIEF
Considers the approval of the Second Amendment to the City Manager Employment Agreement providing an additional term of three (3) years.
RECOMMENDATION
City Council - Adopt a motion approving the Second Amendment to the City Manager Employment Agreement providing an additional term of three years. | | |
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26-800
| 1 | F.4. | | Consent Item | SUBJECT: Approval of Richards, Watson & Gershon Fifth Amendment to Legal Services Agreement
REPORT IN BRIEF
Considers the approval of Richards, Watson & Gershon Fifth Amendment to Legal Services Agreement.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a Fifth Amendment to Agreement for Legal Services with Richards, Watson & Gershon for additional compensation in an amount not to exceed $80,000; and,
B. Authorizing the City Manager to execute the necessary documents. | | |
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26-478
| 1 | F.5. | | Consent Item | SUBJECT: Approval of a Five (5) Year Lease Agreement with the Merced County Arts Council Inc, with an Option to Extend for an Additional Five (5) Years
REPORT IN BRIEF
Considers approving a five-year lease agreement with the Merced County Arts Council.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the lease agreement between the City of Merced and the Merced County Arts Council; and,
B. Authorizing the City Manager to execute the necessary document. | | |
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26-696
| 1 | F.6. | | Consent Item | SUBJECT: Approval of Proposed Facility Use Agreement (Parking Agreement) Between the El Capitan Hotel Merced, LLC, and the City of Merced to Lease 59 Parking Spaces in the Ralph Shannon Parcade
REPORT IN BRIEF
Proposed Agreement to lease 59 parking space in the Ralph Shannon Parcade to the El Capitan Hotel Merced, LLC, at $2,520 per month and $30,240 dollars per year.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Facility Use Agreement (Parking Agreement) with the El Capitan Hotel Merced, LLC; and,
B. Authorizing the City Manager to execute the necessary documents. | | |
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26-798
| 1 | F.7. | | Consent Item | SUBJECT: Approval to Procure One (1) Cardiac Monitor and Related Accessories for the Fire Department and Utilize a Cooperative Purchasing Agreement (Sourcewell Contract #041823-STY), in an Amount not to Exceed $60,000
REPORT IN BRIEF
Considers approving the Fire Department’s request to procure one (1) new LIFEPAK 35 (LP35) Cardiac Monitor and related accessories from Stryker for placement on Truck 51 utilizing Sourcewell Cooperative Purchasing Contract #041823-STY in an amount not to exceed $60,000 and waive the competitive bidding process pursuant to Merced Municipal Code Section 3.04.210.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving to waive the competitive bidding requirements as stated in Section 3.04.210 of the Merced Municipal Code due to cooperative purchasing; and,
B. Approving the use of Sourcewell Contract #041823-STY; and,
C. Authorizing the purchase of one (1) new cardiac monitor (LIFEPAK 35) and related accessories from Stryker for placement on Truck 51 in an amount not to exceed $60,000; and,
D. Authorizing issuance of the Purchas | | |
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26-720
| 1 | F.8. | | Consent Item | SUBJECT: Approval of a Hay Brokerage Agreement with McLaughlin Hay Service, Inc., for Wastewater Treatment Plant Land Application Area Fodder Crops for an Initial Term Ending December 31, 2029, with an Option to Extend the Agreement for Two (2) Additional One (1) Year Terms
REPORT IN BRIEF
Considers approving an agreement with McLaughlin Hay Service, Inc., to provide brokerage services for fodder crops produced on the Wastewater Treatment Plant (WWTP) Land Application Area (LAA). The broker will market and sell harvested hay and silage, deduct the agreed-upon brokerage fee of 4.4% of the sale proceeds, and remit the remaining proceeds to the City.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an agreement with McLaughlin Hay Service, Inc., to provide brokerage services for fodder crops produced on the Wastewater Treatment Plant Land Application Area, with the option to extend the agreement for two (2) additional one (1) year terms; and,
B. Authorizing the City Manager to execute the necessary documents and future contract extensions. | | |
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26-823
| 1 | F.9. | | Consent Item | SUBJECT: Approval of an Amendment to the Existing Software License Agreement with Samsara through Carahsoft to Expand Fleet and Equipment Telematics Coverage from 116 to 469 City Fleet and Equipment
REPORT IN BRIEF
Consider amending the existing five-year Samsara software license agreement - originally approved by City Council on July 21, 2025, at a total value of $112,578 for 116 fleet assets - to expand GPS and telematic coverage from 116 units to 469 units (an addition of 353 vehicles and assets), waiving the competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 for a cooperative purchase through Sourcewell, approving a new annual licensing cost of $75,824.12 beginning in FY26/27 (increasing from the current $22,258.08) with subsequent annual costs of $74,366.89 through FY2029/30 for a total contract-life investment of $298,925.79, and authorizing the City Manager to execute all necessary documents including future change orders not to exceed ten percent of the total purchase price, based on a one-year performance review demonstrating 67,258 hours o | | |
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26-824
| 1 | F.10. | | Consent Item | SUBJECT: Approval of an Agreement with National Meter & Automation, Inc., DBA Badger Meter, for Cloud-Based Advanced Metering Analytics (AMA) System for a Ten (10) Year Term Ending May 2, 2036
REPORT IN BRIEF
Considers approving the 10-year Agreement with National Meter & Automation, Inc., DBA Badger Meter, for the “Beacon” Cloud Based Meter Reading System and EyeOnWater customer engagement application.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a 10-year Agreement with National Meter & Automation, Inc., DBA Badger Meter, for the Cloud Based Automatic Meter Reading System and Customer Engagement Application; and,
B. Authorizing the City Manager to execute the necessary documents. | | |
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26-595
| 1 | G.1. | | Public Hearing Item | SUBJECT: Public Hearing - Vacation #26-0002, Vacating the 55-Foot Wide Area of a Portion of Canal (L) Street Situated Between West Main (17th) Street and West 16th Street
REPORT IN BRIEF
Considers approving the vacation of an approximately 14,328-square-foot easement, a portion of the southern Canal (L) Street, generally located between West Main (17th) Street and West 16th Street.
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2026-66, A Resolution of the City Council of the City of Merced, California, ordering the vacation of the 55-foot-wide area of a portion of Canal “L” Street between Main “17th” Street and West 16th Street (Vacation #26-0002). | | |
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26-598
| 1 | G.2. | | Public Hearing Item | SUBJECT: Public Hearing - Vacation #25-0001, Vacating the 20-Foot-Wide Easement at 400 West 7th Street
REPORT IN BRIEF
Considers approving the vacation of an approximately 1,145-square-foot easement at 400 West 7th Street, generally located on the south side of West 7th Street approximately 430 feet west of Martin Luther King Jr. Way.
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2026-65, a Resolution of the City Council of the City of Merced, California, ordering the vacation of the 20-foot-wide public utility easement (approximately 1,145 square feet) along a portion of vacated K Street south of 7th Street in the City of Merced (Vacation #25-0001). | | |
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26-705
| 1 | H.1. | | Action Items | SUBJECT: Approval of the Professional Services Agreements with Interwest Consulting Group Inc., CSG Consultants Inc., and Bureau Veritas North American Inc. for Building Services Including, but not Limited to, Plan Checking and Inspection Services, for a Term of Two (2) Years with an Option to Extend for One (1) Additional Year, in an Amount not to Exceed Funds Available in the Approved FY 26-27 Budget
REPORT IN BRIEF
Considers approving Professional Services Agreements with three consultants for plan check, inspections, and other building division related services.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the contract for Professional Services with Interwest Consulting Group Inc., for two years term of services with extension option for one additional year term, in an amount not to exceed funds available in the approved budget; and,
B. Approving the contract for Professional Services with CSG Consultants Inc., for two years term of services with extension option for one additional year term, in an amount not to exceed funds available in the approved budget; | | |
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26-746
| 1 | H.2. | | Action Items | SUBJECT: Approval of an Agreement for Professional Services with Dokken Engineering, a California Corporation, for Project Approval, Environmental Documents (PA/ED), Plans, Specifications, and Estimates (PS&E) for the Highway 59 Phase 1 Widening (CP200064) and Highway 59 Bridges Over Black Rascal Creek (CP200065) Projects for a Total Amount not to Exceed $1,223,480.80
REPORT IN BRIEF
Staff requests authorization to waive the competitive bidding requirements and for the approval of a professional services agreement with Dokken Engineering, a California Corporation, for the PA/ED and PS&E for Highway 59 Widening Phase 1 and Highway 59 Black Rascal Bridge Projects.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 for Standardization; and,
B. Approving an agreement for professional services (environmental and engineering design services) with Dokken Engineering, a California Corporation, in the amount of $1,223,480.80; and,
C. Authorizing the City Manager to sign the neces | | |
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26-771
| 1 | H.3. | | Action Items | SUBJECT: Approval of Memorandum of Understanding Between the County of Merced and the City of Merced for Vegetation Maintenance of Bear Creek Within Merced City Limits from Crocker Dam to Campus Parkway
REPORT IN BRIEF
The County of Merced (County), on behalf of the Merced Stream Group, is undertaking vegetation maintenance activities along Bear Creek. Portions of Bear Creek located between Crocker Dam and Campus Parkway are within the City of Merced and have historically been maintained by the City.
The proposed Memorandum of Understanding (MOU) provides an opportunity for the City to participate in the County's vegetation maintenance project rather than undertaking a separate, stand-alone project. By coordinating the work with the County's larger project, the City can benefit from economies of scale, an expedited schedule, and potentially reduced project costs.
Under the proposed MOU, the County will perform the vegetation maintenance work, including environmental assessments and consulting services, for the portions of Bear Creek within the City limits. The City will reimburse | | |
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26-817
| 1 | H.4. | | Action Items | SUBJECT: Adopt Resolution No. 2026-64 Proclaiming the Threatened Existence of a Local Emergency Due to the Developing 2026-2027 El Niño Event
REPORT IN BRIEF
Considers adopting a Resolution proclaiming the threatened existence of a local emergency within the City of Merced due to the developing 2026-2027 El Niño event and the resulting threat of severe storms, flooding, and related impacts to persons, property, and public infrastructure.
RECOMMENDATION
City Council - Adopting Resolution 2026-64, A Resolution of the City Council of the City of Merced, California, Proclaiming the Threatened Existence of a Local Emergency Due to the Developing 2026-2027 El Niño Event. | | |
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26-819
| 1 | H.5. | | Action Items | SUBJECT: Approval to Accept and Appropriate Grant Funds from the Department of Homeland Security Federal Emergency Agency (FEMA) Fiscal Year 2025 Assistance to Firefighters Grant (AFG) Program in the Amount of $278,182 Approving a Supplemental Appropriation from the Unencumbered, Unreserved General Fund Balance in the Amount of $27,819 for the 10% Local Match Requirement, for a Total Project Cost of $306,001 for Hazardous Material Technician-Level Training of 18 Firefighters, Including Overtime and Backfill Costs
REPORT IN BRIEF
Considers accepting and appropriating federal grant funds from the Department of Homeland Security Federal Emergency Agency (FEMA) Fiscal Year 2025 Assistance to Firefighters Grant (AFG) Program in the amount of $278,182, along with a supplemental appropriation of $27,819 from the unencumbered, unreserved General Fund balance to satisfy the required 10% local cash match, for a total project cost of $306,001. Funds will support Hazardous Material Technician-Level training for 18 firefighters, including associated overtime and backfill costs, and the engageme | | |
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26-814
| 1 | I.1. | | Business Item | SUBJECT: Annual Appointments to the Planning Commission (Districts 2)
REPORT IN BRIEF
Accept nominations to fill seats on the Planning Commission.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting nominations and appointing individuals to serve as members of the Planning Commission (District 2); or,
B. Accepting nominations and appointing as many members as Council sees appropriate and directing staff to continue the recruitment of applicants. | | |
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26-774
| 1 | I.2. | | Business Item | SUBJECT: Request to Add Item to Future Agenda
REPORT IN BRIEF
Provides members of the City Council to request that an item be placed on a future City Council agenda for initial consideration by the City Council. | | |
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26-775
| 1 | I.3. | | Business Item | SUBJECT: City Council Comments
REPORT IN BRIEF
Provides an opportunity for the Mayor and/or Council Member(s) to make a brief announcement on any activity(ies) she/he has attended on behalf of the City and to make a brief announcement on future community events and/or activities. The Brown Act does not allow discussion or action by the legislative body under this section. | | |
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