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Meeting date/time:
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5/15/2023
6:00 PM
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Minutes status:
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Draft
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Meeting location:
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City Council Chamber, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
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23-417
| 1 | B.1. | | Closed Session Item | SUBJECT: PUBLIC EMPLOYEE APPOINTMENT - TITLE: City Attorney; AUTHORITY: Government Code 54957 | | |
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23-425
| 1 | B.2. | | Closed Session Item | SUBJECT: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9: one (1) Potential Case | | |
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23-362
| 1 | F.1. | | Ceremonial Matter Item | SUBJECT: Proclamation - Foster Care Awareness Month
REPORT IN BRIEF
The Foster Care Awareness Month Proclamation will be presented to a representative of Merced College NextUp. | | |
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23-078
| 1 | I.1. | | Consent Item | SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter. | | |
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23-429
| 1 | I.2. | | Consent Item | SUBJECT: Approval of City Council/Public Financing and Economic Development/Parking Authority Meeting Minutes of December 05, 2022
REPORT IN BRIEF
Official adoption of previously held meeting minutes.
RECOMMENDATION
City Council/Public Financing and Economic Development/Parking Authority - Adopt a motion approving the meeting minutes of December 05, 2022. | | |
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23-134
| 1 | I.3. | | Consent Item | SUBJECT: Approval of a Third Amendment to the Lease Agreement Between the City of Merced and Kaljian Family Revocable Trust for the Evidence Storage Facility at 450/460 Grogan Avenue
REPORT IN BRIEF
Considers approving the third amendment to the lease agreement exercising an option to extend the lease 5-years with a new lease rate for a ±10,410 square foot warehouse and ±1.12-acre yard for use by the Merced Police Department with the Kaljian Family Revocable Trust.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the Third Amendment to the Lease Agreement with the Kaljian Family Revocable Trust for the facility and yard at 460 Grogan Avenue extending the lease for five years with new lease rates; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documents. | | |
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23-352
| 1 | I.4. | | Consent Item | SUBJECT: Approval to Waive the Competitive Bidding Requirement, Approval of the Purchase of Sansio’s HealthEMS Master Software Licensing Agreement for Use of Their “Electronic Patient Care Records” System, Authorization for Four Additional One-Year Renewals, and Approval to Terminate the Existing “Electronic Patient Care Records” Agreement with ESO Solutions, Inc.
REPORT IN BRIEF
Considers approving to waive the competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 to purchase the Sansio’s HealthEMS Master Software Licensing Agreement for use of their “Electronic Patient Care Records” system, authorization for four additional one-year renewals for a total not to exceed $122,142, and approval to terminate the existing “Electronic Patient Care Records” Agreement with ESO Solutions, Inc.
RECOMMENDATION
City Council - Adopt a motion:
A. Authorizing the waiving of the competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 for sole sourcing based upon Sansio being the only company licensed to provide the unique necessary | | |
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23-408
| 1 | I.5. | | Consent Item | SUBJECT: Approval of Street Closure Request #23-09 by the Merced County Sheriff’s Department for Merced County Fair (36th District Agricultural Association/Merced County Fair) to Close Traffic on G Street, Between W. Childs Avenue and 11th Street, During the Merced County Fair from June 7th - 8th, 2023, from 3:00 p.m. to 11:00 p.m., and June 9th - 10th, 2023, from 3:00 p.m. to 12:00 a.m.
REPORT IN BRIEF
Considers approving a request by the Merced County Sheriff’s Department for the Merced County Fair (36th District Agricultural Association/Merced County Fair) for the closure and use of City streets to control traffic for the Merced County Fair. The request seeks approval to close G Street, between W. Childs Avenue and 11th Street, on June 7th - 8th, 2023, from 3:00 p.m. to 11:00 p.m., and June 9th - 10th, 2023, from 3:00 p.m. to 12:00 a.m.
RECOMMENDATION
City Council - Adopt a motion approving the street closure of G Street, between W. Childs Avenue and 11th Street, from June 7th - 8th, 2023, from 3:00 p.m. to 11:00 p.m., and June 9th - 10th, 2023, from 3:00 p.m. to 12:00 | | |
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23-412
| 1 | I.6. | | Consent Item | SUBJECT: Considers Adopting the Recreation and Parks Commission Recommendation to Extend Current Lease Agreements for McCombs Youth Center with Boys and Girls Club of Merced County, 27th & K Street Youth Center with Restorative Justice League and Challenged Family Resource Center and to Open McNamara Youth Center to Request for Interest for Youth Programming Over a One Year Term with an Option to Extend an Additional One Year Term Next Fiscal Year
REPORT IN BRIEF
The Recreation and Parks Commission is recommending Council’s approve the extension of lease agreements with Boys and Girls Club of Merced County for the McCombs Youth Center, Restorative Justice League and Challenged Family Resource Council for the 27th & K Street Youth Center and opening a Request for Interest to lease McNamara Youth Center for afterschool and summer youth programming. All leases are subject to a one-year extension with the potential to extend one additional year.
RECOMMENDATION
City Council- Adopt a motion:
A. Approving the recommendation of the Recreation and Parks Commission to extend the curren | | |
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23-437
| 1 | I.7. | | Consent Item | SUBJECT: Downtown Merced Property Based Improvement District (PBID) Approval for City Manager or Deputy City Manager to Sign Petition and Assessment Ballot
REPORT IN BRIEF
Staff is requesting that the City Council and Parking Authority authorize the City Manager or Deputy City Manager to sign the Property Based Improvement District (PBID) petition and Assessment Ballot for City owned properties with the proposed PBID boundary.
RECOMMENDATION:
City Council - Adopt a motion:
A. Authorizing the City Manager or Deputy City Manager to sign the petition and assessment ballot in support of the Downtown Merced Property Based Improvement District formation for all City-owned properties included within the PBID boundary.
Parking Authority - Adopt a Motion:
A. Authorizing the City Manager or Deputy City Manager to sign the petition and assessment ballot in support of the Downtown Merced Property Based Improvement District formation for all City-owned properties included within the PBID boundary. | | |
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23-438
| 1 | I.8. | | Consent Item | SUBJECT: Authorization to Accept $14,451,000 from the Federal Aviation Administration Coronavirus Air, Relief, and Economic Security Act Program for Use on the Merced Yosemite Regional Airport Terminal Replacement Project, Project Number CP230060
REPORT IN BRIEF
Considers authorizing the City Manager or Deputy City Manager to accept CARES Act Funding from the Federal Aviation Administration (FAA) for the Merced Yosemite Regional Airport Terminal project in the amount of $14,451,000 (upon issuance by the Federal Aviation Administration.)
RECOMMENDATION
City Council - Adopt a motion:
A. Authorizing the City Manager or Deputy City Manager to accept CARES Act funding from the FAA for use on the Merced Yosemite Regional Airport Terminal Replacement Project; and,
B. Authorizing the City Manager or Deputy City Manager to execute the necessary documentation; and,
C. Directing staff to bring the FAA awarded grant to Council for appropriation. | | |
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23-380
| 1 | I.9. | | Consent Item | SUBJECT: Authorization to Adopt and Implement the Integrated Pest Management Policy as Required by the Central Valley Water Board (CVWB), Order Number R5-2017-0057
REPORT IN BRIEF
Considers authorizing to adopt and implement the policies set forth in the City of Merced’s Integrated Pest Management Policy as required by the CVWB, Order Number R5-2017-0057.
RECOMMENDATION
City Council - Adopt a motion approving the proposed Integrated Pest Management Policy as a City-wide policy for the internal and external use of pesticides on City-owned property. | | |
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23-389
| 1 | I.10. | | Consent Item | SUBJECT: Approval to Waive the Competitive Bidding Requirements and Authorizing the Purchase of 24,192 Kitchen Bins Through a Cooperative Purchasing Agreement with Sourcewell via Toter LLC, for $133,964.06
REPORT IN BRIEF
Considers approving to waive the competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 to purchase kitchen bins mostly funded through a CalRecycle issued grant, currently budgeted, and Council approved through the government procurement program Sourcewell.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and,
B. Approving the purchase of 24,192 kitchen bins in the amount of $133,964.06 from Toter LLC., through Sourcewell contract # 041521-TOT; and,
C. Authorizing the City Manager or the Deputy City Manager to execute any necessary documents for the purchases specified above, the Finance Office | | |
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23-402
| 1 | I.11. | | Consent Item | SUBJECT: Approval of a Supplemental Appropriation in the Fund 7006-Fleet Replacement in the Amount of $289,823 and Approval to Waive the Competitive Bidding Requirements and Authorizing the Purchase of One 3600 Gallon Water Truck Through a Cooperative Purchasing Agreement with Sourcewell via Interstate Truck Center for $263,475.00, Plus Applicable State and DMV Fees
REPORT IN BRIEF
Considers approving a supplemental appropriation in Fund 7006-Fleet Replacement in the amount of $289,823, waiving the competitive bid requirement and authorizing the purchase of one 3600-gallon water truck.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a supplemental appropriation from the unreserved, unencumbered fund balance in Fund 7006-Fleet Replacement and appropriating in Vehicle Expenditure in the amount of $289,823; and,
B. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and,
C. Approving | | |
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23-404
| 1 | I.12. | | Consent Item | SUBJECT: Acceptance of Future Reimbursement from McLaren’s Insurance for a Refuse Roll-Off Truck that is Damaged Beyond Repair, Approval of a Supplemental Appropriation in the Fleet Replacement Fund 7006 in the Amount of $225,429, and Approval to Waive the Competitive Bidding Requirements and Authorizing the Purchase of One Refuse Roll-Off Truck Through a Cooperative Purchasing Agreement with Sourcewell via Interstate Truck Center for $204,935.40, Plus Applicable State and DMV Fees
REPORT IN BRIEF
Considers approving future reimbursement approving a supplemental appropriation in Fund 7006-Fleet Vehicle Replacement in the amount of $225,645 and approval to waive the competitive bid requirement and authorize the purchase of one roll-off refuse truck and accept future reimbursement from McLaren’s Insurance.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting insurance reimbursement and increasing revenue in the amount of $179,936.00 (estimate) from McLaren’s Insurance in Fund 7006-Fleet Replacement and approving the use of pooled cash until reimbursement from insurance is r | | |
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23-405
| 1 | I.13. | | Consent Item | SUBJECT: Approval to Waive the Competitive Bidding Requirements and Authorizing the Purchase of One 12-Foot Dumping Flatbed Through a Cooperative Purchasing Agreement with Sourcewell via PB Loader Corporation for $162,539.10
REPORT IN BRIEF
Considers approving to waive the competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 to purchase a currently budgeted and Council approved fleet vehicle through the government procurement program Sourcewell.
RECOMMENDATION
City Council - Adopt a motion:
A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and,
B. Approving the purchase of one 12-foot dumping flatbed in the amount of $162,539.10, from PB Loader Corporation through Sourcwell contract #080521-PBL; and,
C. Authorizing the City Manager or Deputy City Manager to execute the necessary documents, the Finance Officer to make the necessary budget adjustments, the C | | |
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23-407
| 1 | I.14. | | Consent Item | SUBJECT: Approval of an Agreement for Professional Services with West Coast Arborists, Inc., for Tree Pruning and Removal Services at Several Identified Priority 1 Locations in Districts 3 and 5 (Funded by Measure Y), Davenport, Fahrens Park I, Fahrens Park II, Mansiontette, Yosemite Gateway, and Village Landing Maintenance Districts, and Bellevue Ranch East, Cypress Terrace East, and Moraga Community Facilities Districts, in a Total Amount not to Exceed $545,425 Through the Contract Term Ending June 30, 2025 with an Option to Extend Through June 30, 2027
REPORT IN BRIEF
Considers approving an Agreement for Professional Services with West Coast Arborists, Inc., for tree pruning and removal services at several identified priority 1 locations in Council District 3 and 5, as well as various maintenance and community facilities districts for a total amount not to exceed $545,425.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an Agreement for Professional Services with West Coast Arborists, Inc., in the amount not to exceed $545,425 for Tree Pruning and Removal Services | | |
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23-387
| 1 | J.1. | | Report Item | SUBJECT: Review, Discussion and Direction Regarding Community Funding Requests, Water Rates, Parks and Community Services Program Fees, and of the City of Merced Fiscal Year 2023/24 Budget
REPORT IN BRIEF
Review of the Community Funding Requests, Discussion and Direction on Water Rates and Parks and Community Services Program Fees, and the City Manager’s proposed FY 2023/24 Budget.
RECOMMENDATION
For information and discussion only. | | |
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23-435
| 1 | K.1. | | Business Item | SUBJECT: Council Member Ornelas’ Housing Trust Policy
REPORT IN BRIEF
Council Member Ornelas’ Housing Trust Policy.
RECOMMENDATION
Provide direction to staff on next steps. | | |
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23-416
| 1 | K.2. | | Business Item | SUBJECT: Council Member Boyle’s Request for Council to Consider Providing City Funding for a Designated Slot as a Member of the Great Valley American Leadership Forum (ALF) Chapter Annually
REPORT IN BRIEF
Council Member Boyle’s request to consider providing City funding for a designated slot as a member of the Great Valley American Leadership Forum (ALF) Chapter annually.
RECOMMENDATION
Provide direction to staff on next steps. | | |
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23-327
| 1 | K.3. | | Business Item | SUBJECT: Request to Add Item to Future Agenda
REPORT IN BRIEF
Provides members of the City Council to request that an item be placed on a future City Council agenda for initial consideration by the City Council. | | |
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23-329
| 1 | K.4. | | Business Item | SUBJECT: City Council Comments
REPORT IN BRIEF
Provides an opportunity for the Mayor and/or Council Member(s) to make a brief announcement on any activity(ies) she/he has attended on behalf of the City and to make a brief announcement on future community events and/or activities. The Brown Act does not allow discussion or action by the legislative body under this section. | | |
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