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Meeting date/time:
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4/16/2018
6:00 PM
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Minutes status:
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Final
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Meeting location:
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Council Chambers, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
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18-163
| 1 | B.1. | | Closed Session Item | SUBJECT: CONFERENCE WITH LABOR NEGOTIATORS -- Agency Designated Representative: City Manager Steve Carrigan; Unrepresented Management AUTHORITY: Government Code Section 54957.6 | | |
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18-162
| 1 | B.2. | | Closed Session Item | SUBJECT: CONFERENCE WITH LABOR NEGOTIATORS -- Agency Designated Representative: City Manager Steve Carrigan; Employee Organization: American Federation of State, County, and Municipal Employees (AFSCME) Council 57; Local 2703; International Association of Fire Fighters, Local 1479; Merced Association of City Employees (MACE). AUTHORITY: Government Code Section 54957.6 | | |
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18-171
| 1 | F.1. | | Ceremonial Matter Item | SUBJECT: Proclamation - Arbor Day
REPORT IN BRIEF
Received by Ken Elwin | | |
Action details
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Video
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18-031
| 1 | I.1. | | Consent Item | SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter. | approved | Pass |
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18-168
| 1 | I.2. | | Consent Item | SUBJECT: Information Only-Planning Commission Minutes of March 7, 2018
RECOMMENDATION
For information only. | approved | Pass |
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18-210
| 1 | I.3. | | Consent Item | SUBJECT: City Council/Public Financing and Economic Development/Parking Authority Meeting Minutes of March 19, 2018
REPORT IN BRIEF
Official adoption of previously held meeting minutes.
RECOMMENDATION
City Council/Public Financing and Economic Development/Parking Authority - Adopt a motion approving the meeting minutes of March 19, 2018. | approved | Pass |
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18-187
| 1 | I.4. | | Consent Item | SUBJECT: Notice of Vacancies (2) - Planning Commission
REPORT IN BRIEF
Requests direction for filling two vacancies on the Planning Commission.
RECOMMENDATION
City Council - Adopt a motion directing staff to notice vacancies (2) on the Planning Commission, one due to the resignation of Kevin Smith and one due to the upcoming term completion of Travis Colby (July 1, 2018), and to seek applicants for the positions, with an application deadline of May 15, 2018. | approved | Pass |
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18-113
| 1 | I.7. | | Consent Item | SUBJECT: Approval of Agreement with Merced Area Sports Officials
REPORT IN BRIEF
Annual agreement with Merced Area Sports Officials for officiating and score keepers.
RECOMMENDATION
City Council - Adopt a motion approving an agreement with Merced Area Sports Officials (MASO) in the amount of $31,342 and authorizing the City Manager or Assistant City Manager to execute the necessary documents. | approved | Pass |
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18-122
| 1 | I.8. | | Consent Item | SUBJECT: Annexation into Community Facilities District (CFD) No. 2003-2 (Services) for Merced Station (Formerly University Village Merced - Lake) and Setting a Public Hearing for May 21, 2018, to Hold the Election for Annexation into the CFD
REPORT IN BRIEF
This report requests the City Council to accept the petition to annex into CFD No. 2003-2 (Services) from Merced Station, LLC; approve a deposit and reimbursement agreement with Merced Station, LLC; adopt a Resolution of Intent to annex the Merced Station Apartment Project into Community Facilities District (CFD) No. 2003-2; and set a Public Hearing for May 21, 2018, to hold the election for annexation into the CFD.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting the petition for the initiation of proceedings for establishment of a Community Facilities District from Merced Station LLC; and,
B. Adopting Resolution 2018-25, A Resolution of Intention of the City Council of the City of Merced, acting as the Legislative Body of the City of Merced Community Facilities District No. 2003-2 (Services), declaring its inte | approved | Pass |
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18-129
| 1 | I.13. | | Consent Item | SUBJECT: Maintenance Districts Engineer’s Reports and Budgets - Fiscal Year 2018/2019 and Setting a Public Hearing
REPORT IN BRIEF
Consider setting a public meeting for Monday, June 4, 2018, to address the proposed Engineer’s Reports and Budgets. The Council must then conduct a formal public hearing set for Monday, June 18, 2018, before a determination is made on the level of assessment to approve.
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2018-23, a Resolution of the City Council of the City of Merced, California, approving the Engineer’s Reports on Maintenance Districts and setting a public meeting and a public hearing thereon. | approved | Pass |
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18-179
| 1 | I.14. | | Consent Item | SUBJECT: Purchase of a Replacement Police Vehicle and Requests for a Budget Appropriation for the Purchase and a Waiver of the Competitive Bidding Requirement
REPORT IN BRIEF
Fleet Services is requesting approval from Council to appropriate $34,196 from the Fleet Capital Replacement fund, accept Insurance reimbursements for one wrecked police vehicle, and waiving the City's bid requirements to purchase a new 2017 Chevrolet Caprice Police Vehicle from a local dealership.
RECOMMENDATION
City Council - Adopt a motion:
A. Requesting an appropriation of $34,196 from the Fleet Capital Replacement Fund to replace one wrecked Police Patrol Vehicle;
B. Accepting insurance reimbursement revenue from McLaren’s Insurance, crediting those funds back to the Fleet Capital Replacement Fund;
C. Waiving the City’s bid requirement, allowing a direct purchase from a local dealership for the purchase of one new 2017 Chevrolet Caprice Police Vehicle; and
D. Authorizing the Finance Officer to make the appropriate budget adjustments and City Buyer to issue the Purchase Orders. | approved | Pass |
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18-170
| 1 | I.5. | | Consent Item | SUBJECT: Lease Renewal, Second Amendment, Between the City of Merced and Kaljian Family Revocable Trust for the Evidence Storage Facility at 450/460 Grogan Avenue
REPORT IN BRIEF
Second amendment to the lease agreement exercising an option to extend the lease 5-years with a new lease rate for a ±10,410 square foot warehouse and ±1.12-acre yard for use by the Merced Police Department with the Kaljian Family Revocable Trust.
RECOMMENDATION
City Council - Adopt a motion approving the second amendment to the lease agreement with the Kaljian Family Revocable Trust for the facility and yard at 460 Grogan Avenue extending the lease for five years and lease rates; and, authorizing the City Manager or Assistant City Manager to execute the necessary documents. | approved | Pass |
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Video
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18-214
| 1 | I.6. | | Consent Item | SUBJECT: Approval of Legal Service Agreement with the Law Firm Silver & Wright, LLP, for $75,000 for Special Legal Services Related to Receivership Actions; Waiver of the Competitive Bidding Requirement (Professional Services)
REPORT IN BRIEF
Considers approving a legal services agreement with the law firm Silver and Wright in the not to exceed amount of $75,000 annually for receivership actions filed under the Health and Safety Code on substandard properties within the City; waives the competitive bidding requirement (Professional Services).
RECOMMENDATION
City Council - Adopt a motion approving a legal service agreement with the law firm Silver & Wright, LLP, for $75,000 annually for code enforcement receivership actions and waive the competitive bidding requirement (Professional Services); and, authorizing the City Manager or Assistant City Manager to execute the legal services agreement. | approved | Pass |
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Video
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18-143
| 1 | I.9. | | Consent Item | SUBJECT: Street Closure Request #18-07 (Tsunami Collaboration, with Merced Main Street Association, for Use of City Streets for the Lao New Year Celebration event)
REPORT IN BRIEF
The Tsunami Collaboration, with co-sponsor Merced Main Street Association, request the use of City streets for a celebration of the Lao culture, to include a parade, on Saturday, April 28, 2018, from 9:00 a.m. to 6:00 p.m.
RECOMMENDATION
City Council - Adopt a motion approving the street closures of W. Main Street between H and M Streets and Canal Street between W. Main and W. 18th Street, and the use of a portion of City Parking Lot #6 on Saturday, April 28, 2018, from 9:00 a.m. to 6:00 p.m., subject to the details and conditions outlined in the administrative staff report. | approved | Pass |
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Video
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18-124
| 1 | I.10. | | Consent Item | SUBJECT: Award Bid to Tim Paxin’s Pacific Excavation for the Traffic Signal Loop Detection Installation, Project 113005
REPORT IN BRIEF
Consider awarding a construction contract to Tim Paxin’s Pacific Excavation in the amount of $206,247.00 for the Traffic Signal Loop Detection Installation at four locations within the city limits of Merced.
RECOMMENDATION
City Council - Adopt a motion:
A. Awarding the Traffic Signal Loop Detection Installation, Project 113005 to Tim Paxin’s Pacific Excavation of Elk Grove, California, in the amount of $206,247.00; and,
B. Authorizing the City Manager or Assistant City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and,
C. Authorizing the Finance Officer to make necessary budget adjustments. | approved | Pass |
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Video
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18-160
| 1 | I.11. | | Consent Item | SUBJECT: Award Bid to Avison Construction, Inc. for the ATP045 Multi-Use Pathway Crossing Hwy 59 and BNSF RR Project No. 115047
REPORT IN BRIEF
Consider awarding a construction contract in the amount of $346,548.00 for the multi-use pathway crossing along Hwy 59 at BNSF RR.
RECOMMENDATION
City Council - Adopt a motion awarding the ATP045 Multi-Use Pathway Crossing Hwy 59 and BNSF RR Project No. 115047 to Avison Construction, Inc., in the amount of $346,548.00; and authorizing the City Manager, or Assistant City Manager, to execute the necessary documents and to approve change orders not to exceed 10% of the total contract. | approved | Pass |
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Video
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18-112
| 1 | I.12. | | Consent Item | SUBJECT: Agreement for Landscape Vegetation Replacement and Irrigation Repair with Yard Masters, Inc., for the Las Brisas, Fahrens Park II, Tuscany, University Park, University Park II, and Mercy Hospital Special Districts and Supplemental Budget Appropriations
REPORT IN BRIEF
Consider awarding an agreement to Yard Masters, Inc., for Phase 2 of the landscape vegetation replacement and irrigation repair project in drought-impacted Special Assessment Districts; and approving supplemental budget appropriations to cover the work.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving an agreement for professional services with Yard Masters, Inc., in the amount of $39,664, for landscape vegetation replacement and irrigation repair at identified Special Districts; and,
B. Authorizing the City Manager or Assistant City Manager to approve future contract amendments not to exceed 10% of the contract value; and,
C. Approving a supplemental appropriation of funds from the unappropriated reserves in the amount of $39,664, in the following Special Assessment Districts: Las Brisas, | approved | Pass |
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Video
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18-177
| 1 | J.1. | | Public Hearing Item | SUBJECT: Applications for the Department of Housing and Urban Development (HUD) 2018 Annual Action Plan
REPORT IN BRIEF
Public hearing to review applications received for inclusion into the Department of Housing and Urban Development (HUD) 2018 Annual Action Plan.
RECOMMENDATION
City Council - Adopt a motion accepting the prioritized applications and directing staff to fund them in order as funding becomes available from the U.S. Department of Housing and Urban Development. | continued | Pass |
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Video
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18-199
| 1 | K.1. | | Report Item | SUBJECT: Report - 2017 Crime Statistics
REPORT IN BRIEF
Provides an update to Council on certain crime statistics for the 2017 calendar year.
RECOMMENDATION
For information only. | | |
Action details
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Video
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18-195
| 1 | K.2. | | Report Item | SUBJECT: Selection of Projects for the Road Repair and Accountability Act (SB1) FY18/19 Apportionment and Prioritization of Regional Measure V Projects
REPORT IN BRIEF
Approves the list of projects proposed to be funded with Road Maintenance and Rehabilitation Account (RMRA) funds pursuant to SB1 for FY 18/19, as well as prioritizes proposed regional projects to be funded by Measure V.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving Resolution 2018-24, A Resolution of the City Council of the City of Merced, California, Approving the “FY 2018-2019 Project List” for the Road Repair and Accountability Act (SB1), Local Streets and Roads Funding for Fiscal Year 2018-2019”; and,
B. Prioritizing the list of proposed Regional Projects to be submitted to the Merced County Association of Governments (MCAG). | approved | Pass |
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Video
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18-169
| 1 | K.3. | | Report Item | SUBJECT: Accept the Standards of Coverage Assessment Report, Volumes 1 (Technical Report) and 2 (Map Atlas) for the Fire Department
REPORT IN BRIEF
On April 17, 2017 the City Council approved the funding and contract with CityGate Associates, LLC to complete a Fire Department Standards of Coverage Assessment. The Standards of Coverage Assessment has been completed and is presented in two volumes.
RECOMMENDATION
City Council - Adopt a motion accepting the comprehensive Standards of Cover (SOC) report, Volumes 1 (Technical Report) and 2 (Map Atlas) pending future policy direction. | approved | Pass |
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Video
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18-198
| 1 | L.1. | | Consent Item | SUBJECT: City Council Downtown Subcommittee
REPORT IN BRIEF
This item is in response to Mayor Pro-Tempore McLeod’s request to discuss the formation of a Council subcommittee to meet with other local municipalities with successful downtown areas.
RECOMMENDATION
Select Council subcommittee and direct staff as needed. | approved | Pass |
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Video
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