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Meeting Name: City Council/Public Finance and Economic Development Authority/Parking Authority Agenda status: Final
Meeting date/time: 4/16/2018 6:00 PM Minutes status: Final  
Meeting location: Council Chambers, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
Published agenda: Full Agenda Packet Full Agenda Packet Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
18-163 1B.1. Closed Session ItemSUBJECT: CONFERENCE WITH LABOR NEGOTIATORS -- Agency Designated Representative: City Manager Steve Carrigan; Unrepresented Management AUTHORITY: Government Code Section 54957.6   Action details Not available
18-162 1B.2. Closed Session ItemSUBJECT: CONFERENCE WITH LABOR NEGOTIATORS -- Agency Designated Representative: City Manager Steve Carrigan; Employee Organization: American Federation of State, County, and Municipal Employees (AFSCME) Council 57; Local 2703; International Association of Fire Fighters, Local 1479; Merced Association of City Employees (MACE). AUTHORITY: Government Code Section 54957.6   Action details Not available
18-171 1F.1. Ceremonial Matter ItemSUBJECT: Proclamation - Arbor Day REPORT IN BRIEF Received by Ken Elwin   Action details Video Video
18-031 1I.1. Consent ItemSUBJECT: Reading by Title of All Ordinances and Resolutions REPORT IN BRIEF Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived. RECOMMENDATION City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter.approvedPass Action details Not available
18-168 1I.2. Consent ItemSUBJECT: Information Only-Planning Commission Minutes of March 7, 2018 RECOMMENDATION For information only.approvedPass Action details Not available
18-210 1I.3. Consent ItemSUBJECT: City Council/Public Financing and Economic Development/Parking Authority Meeting Minutes of March 19, 2018 REPORT IN BRIEF Official adoption of previously held meeting minutes. RECOMMENDATION City Council/Public Financing and Economic Development/Parking Authority - Adopt a motion approving the meeting minutes of March 19, 2018.approvedPass Action details Not available
18-187 1I.4. Consent ItemSUBJECT: Notice of Vacancies (2) - Planning Commission REPORT IN BRIEF Requests direction for filling two vacancies on the Planning Commission. RECOMMENDATION City Council - Adopt a motion directing staff to notice vacancies (2) on the Planning Commission, one due to the resignation of Kevin Smith and one due to the upcoming term completion of Travis Colby (July 1, 2018), and to seek applicants for the positions, with an application deadline of May 15, 2018.approvedPass Action details Not available
18-113 1I.7. Consent ItemSUBJECT: Approval of Agreement with Merced Area Sports Officials REPORT IN BRIEF Annual agreement with Merced Area Sports Officials for officiating and score keepers. RECOMMENDATION City Council - Adopt a motion approving an agreement with Merced Area Sports Officials (MASO) in the amount of $31,342 and authorizing the City Manager or Assistant City Manager to execute the necessary documents.approvedPass Action details Not available
18-122 1I.8. Consent ItemSUBJECT: Annexation into Community Facilities District (CFD) No. 2003-2 (Services) for Merced Station (Formerly University Village Merced - Lake) and Setting a Public Hearing for May 21, 2018, to Hold the Election for Annexation into the CFD REPORT IN BRIEF This report requests the City Council to accept the petition to annex into CFD No. 2003-2 (Services) from Merced Station, LLC; approve a deposit and reimbursement agreement with Merced Station, LLC; adopt a Resolution of Intent to annex the Merced Station Apartment Project into Community Facilities District (CFD) No. 2003-2; and set a Public Hearing for May 21, 2018, to hold the election for annexation into the CFD. RECOMMENDATION City Council - Adopt a motion: A. Accepting the petition for the initiation of proceedings for establishment of a Community Facilities District from Merced Station LLC; and, B. Adopting Resolution 2018-25, A Resolution of Intention of the City Council of the City of Merced, acting as the Legislative Body of the City of Merced Community Facilities District No. 2003-2 (Services), declaring its inteapprovedPass Action details Not available
18-129 1I.13. Consent ItemSUBJECT: Maintenance Districts Engineer’s Reports and Budgets - Fiscal Year 2018/2019 and Setting a Public Hearing REPORT IN BRIEF Consider setting a public meeting for Monday, June 4, 2018, to address the proposed Engineer’s Reports and Budgets. The Council must then conduct a formal public hearing set for Monday, June 18, 2018, before a determination is made on the level of assessment to approve. RECOMMENDATION City Council - Adopt a motion adopting Resolution 2018-23, a Resolution of the City Council of the City of Merced, California, approving the Engineer’s Reports on Maintenance Districts and setting a public meeting and a public hearing thereon.approvedPass Action details Not available
18-179 1I.14. Consent ItemSUBJECT: Purchase of a Replacement Police Vehicle and Requests for a Budget Appropriation for the Purchase and a Waiver of the Competitive Bidding Requirement REPORT IN BRIEF Fleet Services is requesting approval from Council to appropriate $34,196 from the Fleet Capital Replacement fund, accept Insurance reimbursements for one wrecked police vehicle, and waiving the City's bid requirements to purchase a new 2017 Chevrolet Caprice Police Vehicle from a local dealership. RECOMMENDATION City Council - Adopt a motion: A. Requesting an appropriation of $34,196 from the Fleet Capital Replacement Fund to replace one wrecked Police Patrol Vehicle; B. Accepting insurance reimbursement revenue from McLaren’s Insurance, crediting those funds back to the Fleet Capital Replacement Fund; C. Waiving the City’s bid requirement, allowing a direct purchase from a local dealership for the purchase of one new 2017 Chevrolet Caprice Police Vehicle; and D. Authorizing the Finance Officer to make the appropriate budget adjustments and City Buyer to issue the Purchase Orders.approvedPass Action details Not available
18-170 1I.5. Consent ItemSUBJECT: Lease Renewal, Second Amendment, Between the City of Merced and Kaljian Family Revocable Trust for the Evidence Storage Facility at 450/460 Grogan Avenue REPORT IN BRIEF Second amendment to the lease agreement exercising an option to extend the lease 5-years with a new lease rate for a ±10,410 square foot warehouse and ±1.12-acre yard for use by the Merced Police Department with the Kaljian Family Revocable Trust. RECOMMENDATION City Council - Adopt a motion approving the second amendment to the lease agreement with the Kaljian Family Revocable Trust for the facility and yard at 460 Grogan Avenue extending the lease for five years and lease rates; and, authorizing the City Manager or Assistant City Manager to execute the necessary documents.approvedPass Action details Video Video
18-214 1I.6. Consent ItemSUBJECT: Approval of Legal Service Agreement with the Law Firm Silver & Wright, LLP, for $75,000 for Special Legal Services Related to Receivership Actions; Waiver of the Competitive Bidding Requirement (Professional Services) REPORT IN BRIEF Considers approving a legal services agreement with the law firm Silver and Wright in the not to exceed amount of $75,000 annually for receivership actions filed under the Health and Safety Code on substandard properties within the City; waives the competitive bidding requirement (Professional Services). RECOMMENDATION City Council - Adopt a motion approving a legal service agreement with the law firm Silver & Wright, LLP, for $75,000 annually for code enforcement receivership actions and waive the competitive bidding requirement (Professional Services); and, authorizing the City Manager or Assistant City Manager to execute the legal services agreement.approvedPass Action details Video Video
18-143 1I.9. Consent ItemSUBJECT: Street Closure Request #18-07 (Tsunami Collaboration, with Merced Main Street Association, for Use of City Streets for the Lao New Year Celebration event) REPORT IN BRIEF The Tsunami Collaboration, with co-sponsor Merced Main Street Association, request the use of City streets for a celebration of the Lao culture, to include a parade, on Saturday, April 28, 2018, from 9:00 a.m. to 6:00 p.m. RECOMMENDATION City Council - Adopt a motion approving the street closures of W. Main Street between H and M Streets and Canal Street between W. Main and W. 18th Street, and the use of a portion of City Parking Lot #6 on Saturday, April 28, 2018, from 9:00 a.m. to 6:00 p.m., subject to the details and conditions outlined in the administrative staff report.approvedPass Action details Video Video
18-124 1I.10. Consent ItemSUBJECT: Award Bid to Tim Paxin’s Pacific Excavation for the Traffic Signal Loop Detection Installation, Project 113005 REPORT IN BRIEF Consider awarding a construction contract to Tim Paxin’s Pacific Excavation in the amount of $206,247.00 for the Traffic Signal Loop Detection Installation at four locations within the city limits of Merced. RECOMMENDATION City Council - Adopt a motion: A. Awarding the Traffic Signal Loop Detection Installation, Project 113005 to Tim Paxin’s Pacific Excavation of Elk Grove, California, in the amount of $206,247.00; and, B. Authorizing the City Manager or Assistant City Manager to execute the necessary documents and to approve change orders not to exceed 10% of the total contract; and, C. Authorizing the Finance Officer to make necessary budget adjustments.approvedPass Action details Video Video
18-160 1I.11. Consent ItemSUBJECT: Award Bid to Avison Construction, Inc. for the ATP045 Multi-Use Pathway Crossing Hwy 59 and BNSF RR Project No. 115047 REPORT IN BRIEF Consider awarding a construction contract in the amount of $346,548.00 for the multi-use pathway crossing along Hwy 59 at BNSF RR. RECOMMENDATION City Council - Adopt a motion awarding the ATP045 Multi-Use Pathway Crossing Hwy 59 and BNSF RR Project No. 115047 to Avison Construction, Inc., in the amount of $346,548.00; and authorizing the City Manager, or Assistant City Manager, to execute the necessary documents and to approve change orders not to exceed 10% of the total contract.approvedPass Action details Video Video
18-112 1I.12. Consent ItemSUBJECT: Agreement for Landscape Vegetation Replacement and Irrigation Repair with Yard Masters, Inc., for the Las Brisas, Fahrens Park II, Tuscany, University Park, University Park II, and Mercy Hospital Special Districts and Supplemental Budget Appropriations REPORT IN BRIEF Consider awarding an agreement to Yard Masters, Inc., for Phase 2 of the landscape vegetation replacement and irrigation repair project in drought-impacted Special Assessment Districts; and approving supplemental budget appropriations to cover the work. RECOMMENDATION City Council - Adopt a motion: A. Approving an agreement for professional services with Yard Masters, Inc., in the amount of $39,664, for landscape vegetation replacement and irrigation repair at identified Special Districts; and, B. Authorizing the City Manager or Assistant City Manager to approve future contract amendments not to exceed 10% of the contract value; and, C. Approving a supplemental appropriation of funds from the unappropriated reserves in the amount of $39,664, in the following Special Assessment Districts: Las Brisas, approvedPass Action details Video Video
18-177 1J.1. Public Hearing ItemSUBJECT: Applications for the Department of Housing and Urban Development (HUD) 2018 Annual Action Plan REPORT IN BRIEF Public hearing to review applications received for inclusion into the Department of Housing and Urban Development (HUD) 2018 Annual Action Plan. RECOMMENDATION City Council - Adopt a motion accepting the prioritized applications and directing staff to fund them in order as funding becomes available from the U.S. Department of Housing and Urban Development.continuedPass Action details Video Video
18-199 1K.1. Report ItemSUBJECT: Report - 2017 Crime Statistics REPORT IN BRIEF Provides an update to Council on certain crime statistics for the 2017 calendar year. RECOMMENDATION For information only.   Action details Video Video
18-195 1K.2. Report ItemSUBJECT: Selection of Projects for the Road Repair and Accountability Act (SB1) FY18/19 Apportionment and Prioritization of Regional Measure V Projects REPORT IN BRIEF Approves the list of projects proposed to be funded with Road Maintenance and Rehabilitation Account (RMRA) funds pursuant to SB1 for FY 18/19, as well as prioritizes proposed regional projects to be funded by Measure V. RECOMMENDATION City Council - Adopt a motion: A. Approving Resolution 2018-24, A Resolution of the City Council of the City of Merced, California, Approving the “FY 2018-2019 Project List” for the Road Repair and Accountability Act (SB1), Local Streets and Roads Funding for Fiscal Year 2018-2019”; and, B. Prioritizing the list of proposed Regional Projects to be submitted to the Merced County Association of Governments (MCAG).approvedPass Action details Video Video
18-169 1K.3. Report ItemSUBJECT: Accept the Standards of Coverage Assessment Report, Volumes 1 (Technical Report) and 2 (Map Atlas) for the Fire Department REPORT IN BRIEF On April 17, 2017 the City Council approved the funding and contract with CityGate Associates, LLC to complete a Fire Department Standards of Coverage Assessment. The Standards of Coverage Assessment has been completed and is presented in two volumes. RECOMMENDATION City Council - Adopt a motion accepting the comprehensive Standards of Cover (SOC) report, Volumes 1 (Technical Report) and 2 (Map Atlas) pending future policy direction.approvedPass Action details Video Video
18-198 1L.1. Consent ItemSUBJECT: City Council Downtown Subcommittee REPORT IN BRIEF This item is in response to Mayor Pro-Tempore McLeod’s request to discuss the formation of a Council subcommittee to meet with other local municipalities with successful downtown areas. RECOMMENDATION Select Council subcommittee and direct staff as needed.approvedPass Action details Video Video