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Meeting Name: City Council/Public Finance and Economic Development Authority/Parking Authority Agenda status: Final
Meeting date/time: 1/7/2019 6:00 PM Minutes status: Final  
Meeting location: Council Chambers, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
Published agenda: Agenda Packet Agenda Packet Published minutes: Minutes Minutes  
Meeting video:  
Attachments:
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
19-016 1B.1. Closed Session ItemSUBJECT: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION; Ryan King v. City of Merced; Workers Compensation Appeals Board Case No. FRE-ADJ 8986644; FRE-ADJ 10788658; FRE-ADJ 10788657; AUTHORITY: Government Code Section 54956.9(d)(1)   Action details Not available
19-015 1B.2. Closed Session ItemSUBJECT: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION; Steven Smith v. City of Merced; Workers Compensation Appeals Board Case Nos. STK-ADJ 10229432; STK-ADJ 10229433; STK-ADJ 10229880; STK-ADJ 10229434; and STK-ADJ 10885617; AUTHORITY: Government Code Section 54956.9(d)(1)   Action details Not available
19-023 1B.3. Closed Session ItemSUBJECT: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION; McKinnon, et. al. v. City of Merced; Case No. 1:18-CV-01124-LJO-SAB; AUTHORITY: Government Code Section 54956.9(d)(1)   Action details Not available
19-024 1B.4. Closed Session ItemSUBJECT: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION; Englert, et. al. v. City of Merced; Case No. 1:18-CV-01239-LJO-EPG; AUTHORITY: Government Code Section 54956.9(d)(1)   Action details Not available
19-008 1B.5. Closed Session ItemSUBJECT: CONFERENCE WITH LABOR NEGOTIATORS - Agency Designated Representative: City Manager Steve Carrigan; Employee Organizations: Merced Police Officers’ Association (MPOA); Merced Association of Police Sergeants. AUTHORITY: Government Code Section 54957.6   Action details Not available
19-007 1B.6. Closed Session ItemSUBJECT: PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: Finance Officer; Authority: Government Code Section 54957   Action details Not available
19-006 1B.7. Closed Session ItemSUBJECT: PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: City Manager; Authority: Government Code Section 54957   Action details Not available
19-027 1F.1. Ceremonial Matter ItemSUBJECT: Proclamation - Dr. Martin Luther King, Jr. - Day of Service REPORT IN BRIEF Mayor Murphy will present the proclamation.   Action details Video Video
18-632 1J.1. Consent ItemSUBJECT: Reading by Title of All Ordinances and Resolutions REPORT IN BRIEF Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived. RECOMMENDATION City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter.approvedPass Action details Not available
18-664 1J.2. Consent ItemSUBJECT: Information-Only Contracts for the Month of December 2018 REPORT IN BRIEF Notification of awarded Non-Public Works contracts under $31,000 and of Public Works contracts under $69,833. AUTHORITY Pursuant to the authority delegated to the City Manager on behalf of the City by Article XI, Section 1109, of the Merced City Charter to execute Public Works contracts under the adjusted FY 2018-2019 threshold of $69,833.00, and Chapter 3.04.080 - 3.04.110 of the Merced Municipal Code to execute Non-Public Works contracts under the adjusted FY 2018-2019 threshold of $31,000.00, the contracts listed on the attached table were entered into by the City.approvedPass Action details Not available
18-654 1J.3. Consent ItemSUBJECT: Information Only - Bicycle Advisory Commission Meeting Minutes of August 28, 2018 RECOMMENDATION For information only.approvedPass Action details Not available
18-653 1J.4. Consent ItemSUBJECT: Information Only - Site Plan Review Meeting Minutes of November 8 and 29, 2018 RECOMMENDATION For information only.approvedPass Action details Not available
18-645 1J.5. Consent ItemSUBJECT: Approval of City Council/Public Financing and Economic Development/Parking Authority Meeting Minutes of December 3, 2018 (Special Meeting) and December 3, 2018 (Regular Meeting) REPORT IN BRIEF Official adoption of previously held meeting minutes. RECOMMENDATION City Council/Public Financing and Economic Development/Parking Authority - Adopt a motion approving the meeting minutes of December 3, 2018 (Special Meeting) and December 3, 2018 (Regular Meeting).approvedPass Action details Not available
18-593 1J.6. Consent ItemSUBJECT: Approval of Street Closure Request by the Martin Luther King Jr. Celebration Committee for the Annual Martin Luther King Jr. Community March and Celebration on January 21, 2019, from West 8th Street to West Main Street REPORT IN BRIEF Authorizes the use and closure of Martin Luther King Jr. Way from West 8th Street to West Main Street and a portion of the City parking lot in the 300 block of W. 18th Street on Monday, January 21, 2019, to hold a march, parade and food preparation for the annual Martin Luther King, Jr. parade, march and celebration. RECOMMENDATION City Council - Adopt a motion approving the request by Tamara Cobb and the Martin Luther King Jr. Celebration Committee to close Martin Luther King Jr. Way from West 8th Street to West Main Street and to cone off a portion of the City parking lot in the 300 block of W. 18th Street on Monday, January 21, 2019, in order to hold the march and prepare food as part of a community celebration.approvedPass Action details Not available
18-627 1J.8. Consent ItemSUBJECT: Acceptance of Refund of Residual Contingency Funds from Pierce Manufacturing Inc., in the Amount of $27,294 from the 2017 Purchase of a Fire Engine and Tractor Drawn Aerial Tiller Truck and Approval of a Supplemental Appropriation of $27,294 to the Equipment Operations and Maintenance Account REPORT IN BRIEF Accepts a refund in the amount of $27,294 from Pierce Manufacturing Inc., for unspent residual contingency funds paid under the contracts for the 2017 purchase of a fire engine and Tractor Drawn Aerial Tiller Truck and considers appropriating the funds to the Equipment Operations and Maintenance Account for the purchase of accessory equipment. RECOMMENDATION City Council - Adopt a motion: A. Accepting the refund and authorizing a $27,294 revenue increase in account 001-0901-360.01-61 (Reimbursement Special Department Expense); and B. Appropriating $27,294 in account 001-0901-522.26-00 (Other Equipment Operations and Maintenance): and, C. Authorizing the Finance Officer to make the necessary budget adjustments.approvedPass Action details Not available
18-652 1J.10. Consent ItemSUBJECT: Adoption of Resolution Updating the Citywide Records Management Program and Retention Schedule REPORT IN BRIEF Considers an update to the Citywide Records Management and Retention documents. RECOMMENDATION City Council - Adopt a motion adopting Resolution 2019-05, A Resolution of the City Council of the City of Merced, California, Adopting a City-Wide Records Management Program and Records Retention Schedules, and Repealing Resolution 2010-84approvedPass Action details Not available
18-622 1J.11. Consent ItemSUBJECT: Adoption of Resolutions Approving the Final Maps for Bellevue Ranch West, Village 12, Phases 4, 5, and 7 - Final Map Nos. 5362, 5363, and 5364 and Approval of the Attendant Subdivision Improvement Agreements REPORT IN BRIEF The City Council will consider approval of Final Map Nos. 5362, 5363, and 5364 within Bellevue Ranch West Village 12, generally located at the southwest corner of M Street and Arrow Wood Drive (extended), and the respective Subdivision Agreements for the Final Maps. RECOMMENDATION City Council - Adopt a motion: A. Adopting Resolution 2019-01, a Resolution of the City Council of the City of Merced, California, approving the final subdivision map for the Bellevue Ranch West, Village 12, Phase 4 Subdivision (#5362); and, B. Adopting Resolution 2019-02, a Resolution of the City Council of the City of Merced, California, approving the final subdivision map for the Bellevue Ranch West, Village 12, Phase 5 Subdivision (#5363); and, C. Adopting Resolution 2019-03, a Resolution of the City Council of the City of Merced, California, approving the final sapprovedPass Action details Not available
18-630 1J.12. Consent ItemSUBJECT: Approval of Professional Services Agreement with Galvin Preservation Associates, Doing Business as GPA Consulting in the Amount of $67,463.87 for Environmental Services Related to Project No. 117054 (Cherokee & Black Rascal Creek Culvert) REPORT IN BRIEF Considers authorizing an agreement for professional services with Galvin Preservation Associates, doing business as GPA Consulting in the amount of $67,463.87 for environmental services related to the Cherokee & Black Rascal Creek Culvert Project, Project No. 117054. RECOMMENDATION City Council - Adopt a motion approving an agreement for professional services with GPA Consulting in the amount of $67,463.87 for environmental services for the Cherokee & Black Rascal Creek Culvert Project; and authorizing the City Manager or the Assistant City Manager to execute the necessary documents.approvedPass Action details Not available
18-649 1J.13. Consent ItemSUBJECT: Approval of Increase in the Amount of $200,000 in Development Services Revenue Account for License and Permits/Construction Permits; and Appropriation of $200,000 to Development Services Expenditure Account to Continue Professional Service Agreements for Fiscal Year 2018-2019 REPORT IN BRIEF Considers approving an increase of $200,000 in Development Services Department revenue account 017-0805-310.03-00 License and Permits/Construction Permits; and approving an appropriation of $200,000 in the Development Services expenditure account number 017-0805-512.17-00 Professional Services. RECOMMENDATION City Council- Adopt a Motion: A. Approving an increase of $200,000 in Development Services revenue account number 017-0805-310-00 (License and Permits/Construction Permits); and, B. Approving an appropriation of $200,000 in Development Services expenditure account number 017-0805-512.17-00 Professional Services; and, C. Authorizing the Finance Officer to make the necessary budget adjustments.approvedPass Action details Not available
18-618 1J.7. Consent ItemSUBJECT: Adoption of Resolution Authorizing the Adoption of the Section 115 Post Employment Benefit Trust Administered by Public Agency Retirement Services (PARS) to Fund the City’s Pension Benefits and Approval of the Associated Agreement with Phase II Systems REPORT IN BRIEF Considers adopting a Resolution authorizing the adoption and operation of the PARS Post-Employment Benefits Trust Program to be used to pre-fund pension obligations. Also requests approval of a Professional Services Agreement Phase II Systems, doing business as Public Agency Retirement Services. RECOMMENDATION City Council - Adopt a motion: A. Adopting Resolution 2019-04, A Resolution of the City Council of the City of Merced, California, Approving the Adoption of the Public Agencies Post-Employment Benefits Trust Administered by Public Agency Retirement Services (PARS); and, B. Approving the agreement for professional services with Phase II Systems, doing business as “Public Agency Retirement Services” and “PARS” for administrative services as Trust Administrator for pre-funding pension obligations; approvedPass Action details Video Video
18-629 1J.9. Consent ItemSUBJECT: Approval of Supplemental Budget Appropriations in the Amount of $1,000,000 Due to Increased Activity in Worker’s Compensation Claims in Fiscal Year 2018-19 REPORT IN BRIEF Considers approving supplemental budget appropriation increases to Fund 666-Worker’s Compensation by $1,000,000. This adjustment is necessary due to higher than projected worker’s compensation claims activity than what was originally budgeted for fiscal year 2018-2019. RECOMMENDATION City Council - Adopt a motion: A. Approving an increase in revenue account 666-0410-360.01-11 received as a Reimbursement of Worker’s Compensation Claims in the amount of $175,000; and, B. Approving a transfer of $500,000 of Police Department salary saving from the FY 2018-19 General Fund adopted budget to Fund 666-Worker’s Compensation; and, C. Approving a supplemental appropriation from the unreserved, unappropriated fund balance of the General Fund in the amount of $325,000 and transferring to Fund 666-Worker’s Compensation Fund; and, D. Approving the total appropriation of $1,000,000 in Fund 666-Worker’s CapprovedPass Action details Video Video
18-659 1K.1. Public Hearing ItemSUBJECT: Continued Public Hearing - Vacation No. 18-03 for the Adoption of Resolution Ordering the Vacation of a 20-Foot Wide Temporary Access Easement Located on a Portion of 7 Lots within the Summer Creek Subdivision, Generally Located West of McKee Road at Silverstone Drive REPORT IN BRIEF This report recommends the vacation of a 20-foot wide temporary access easement located on a portion of 7 lots within the Summer Creek Subdivision (APN Nos. 008-391-005,008-391,006, 008-391-007, 008-391-017, 008-391-018, 008-391-029 and 008-403-004) generally located west of McKee Road at Silverstone Drive be continued to the City Council meeting on February 19, 2019. RECOMMENDATION City Council - Adopt a motion continuing the Public Hearing to the City Council meeting of February 19, 2019.continuedPass Action details Video Video
18-617 1L.1. Report ItemSUBJECT: Report - Community Input Presentation by Housing Staff Regarding the 2019 Department of Housing and Urban Development (HUD) Annual Action Plan and Update on the Proposed Childs Avenue and B Street Affordable Housing Project REPORT IN BRIEF Seeks input regarding the 2019 HUD Annual Action Plan and includes information on the proposed Childs Avenue and B Street affordable housing development project. RECOMMENDATION Provide staff with input and direction on programs and activities for the upcoming fiscal year and HUD Annual Plan.   Action details Video Video
18-587 1L.2. Report ItemSUBJECT: Acceptance of Hazardous Materials Commodities Flow Study and Community Risk Assessment Report REPORT IN BRIEF Presentation of the Hazardous Materials Commodities Flow Study and Community Risk Assessment Report for City Council consideration. RECOMMENDATION City Council - Adopt a motion accepting the Hazardous Materials Commodities Flow Study and Community Risk Assessment Report and directing staff to return to the Council with any implementation recommendations.approvedPass Action details Video Video
19-011 1M.1. Business ItemSUBJECT: Confirmation of Mayor and City Manager Attendance at the Annual One Voice Trip REPORT IN BRIEF Council confirmation on who will attend the One Voice trip. RECOMMENDATION City Council - Adopt a motion confirming the Mayor and City Manager as delegates to the Annual One Voice trip to Washington, DC.approvedPass Action details Video Video
19-009 1M.2. Business ItemSUBJECT: City Council Committee Appointments REPORT IN BRIEF Confirming City Council Member appointments to various committees. RECOMMENDATION City Council - Adopt a motion confirming the Mayor's appointments to various committees populated by City Council Members.approvedPass Action details Video Video
19-010 1M.3. Business ItemSUBJECT: Appointments (2) and Reappointment (1) - Citizens’ Oversight Committee - Measure C REPORT IN BRIEF Accept recommendation to fill Citizens' Oversight Committee - Measure "C" vacancies and reappoint one individual to an additional term. RECOMMENDATION City Council - Adopt a motion accepting recommendation from the Citizens' Oversight - Measure "C" Committee and appointing one individual to the Southern District to serve as a member of the Committee and one individual to the Northern District to serve as a member of the Committee and reappointing Michael Harris to an additional term.approvedPass Action details Video Video