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Meeting date/time:
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7/1/2019
6:00 PM
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Minutes status:
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Final
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Meeting location:
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Council Chambers, 2nd Floor, Merced Civic Center, 678 W. 18th Street, Merced, CA 95340
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19-371
| 1 | B.1. | | Closed Session Item | SUBJECT: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION; California Department of Finance v. City of Merced, et al.; Sacramento County Superior Court Case No.34-2016-80002485; AUTHORITY: Government Code Section 54956.9(d)(1) | | |
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19-320
| 1 | F.1. | | Ceremonial Matter Item | SUBJECT: Proclamation - Merced Pride Weekend
REPORT IN BRIEF
Received by a representative of the Merced LGBTQ+ Alliance. | | |
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Video
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18-640
| 1 | I.1. | | Consent Item | SUBJECT: Reading by Title of All Ordinances and Resolutions
REPORT IN BRIEF
Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and a summary title may be read with further reading waived.
RECOMMENDATION
City Council - Adopt a motion waiving the reading of Ordinances and Resolutions, pursuant to Section 412 of the Merced City Charter. | approved | Pass |
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19-325
| 1 | I.2. | | Consent Item | SUBJECT: Information-Only Contracts for the Month of June 2019
REPORT IN BRIEF
Notification of awarded Non-Public Works contracts under $31,000 and of Public Works contracts under $69,833. | approved | Pass |
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19-324
| 1 | I.3. | | Consent Item | SUBJECT: Information Only - Planning Commission Meeting Minutes of May 8, 2019
RECOMMENDATION
For information only. | approved | Pass |
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19-309
| 1 | I.4. | | Consent Item | SUBJECT: Information Only - Traffic Committee Minutes of July 10, 2018, November 13, 2018, and March 12, 2019
RECOMMENDATION
For information only. | approved | Pass |
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19-347
| 1 | I.5. | | Consent Item | SUBJECT: Information Only - Site Plan Review Committee Meeting Minutes of May 16, 2019
RECOMMENDATION
For information only. | approved | Pass |
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19-361
| 1 | I.6. | | Consent Item | SUBJECT: Information Only - Arts and Culture Advisory Commission Meeting Minutes of February 8, 2019, March 14, 2019, and April 18, 2019
RECOMMENDATION
For information only. | approved | Pass |
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19-322
| 1 | I.7. | | Consent Item | SUBJECT: Approval of City Council/Public Financing and Economic Development/Parking Authority Meeting Minutes of June 3, 2019
REPORT IN BRIEF
Official adoption of previously held meeting minutes.
RECOMMENDATION
City Council/Public Financing and Economic Development/Parking Authority - Adopt a motion approving the meeting minutes of June 3, 2019. | approved | Pass |
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19-369
| 1 | I.8. | | Consent Item | SUBJECT: Authorization for Retroactive Submittal of the Burners Without Borders Program Community Micro-Grant Application for Funding of a Community Art Project to the Arts and Cultural Advisory Commission and Authorization to Submit Grant Application(s) for Future Projects that do not Exceed $5,000 Each, and Which do not Require Matching Funds on an Annual Basis
REPORT IN BRIEF
Considers granting retroactive authority for submittal of Burners Without Borders community micro-grant application that was due June 3, 2019 for funding of a community art project and granting the Arts and Cultural Advisory Commission to submit additional grant applications.
RECOMMENDATION
City Council - Adopt a motion granting retroactive authority to the Arts and Culture Advisory Commission for the submittal of the Burners Without Borders community micro-grant application that was due June 3, 2019 for a community art project and provide authority for the Arts and Culture Advisory Commission to submit future grant applications for projects less than $5,000 each which do not require a match on an annual | approved | Pass |
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19-365
| 1 | I.9. | | Consent Item | SUBJECT: Approval of the Property, Boiler and Machinery Insurance Renewal Through Alliant Property Insurance Programs in the Amount of $336,652.81 for Program Year 2019/2020
REPORT IN BRIEF
Consider approving the renewal of the City’s policy through Alliant Property Insurance Programs (APIP) at 35.44% premium increase, amounting to $336,652.81 for program year 2019/2020.
RECOMMENDATION
City Council - Adopt a motion ratifying the renewal of the property and boiler and machinery insurance through the Alliant Property Insurance Programs (APIP), administered by Alliant Insurance Services for the period of July 1, 2019 through June 30, 2020; and authorizing the City Manager or the Assistant City Manager to execute the necessary documents. | approved | Pass |
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19-356
| 1 | I.10. | | Consent Item | SUBJECT: Adoption of Resolution Authorizing the City Manager or His Designee to Sign a Letter of Commitment for a Multi-Jurisdictional Local Hazard Mitigation Planning (LHMP) Grant
REPORT IN BRIEF
Considers adopting a Resolution authorizing the City Manager or his Designee to sign a LHMP Letter of Commitment for a Multi-Jurisdictional LHMP Grant through the Merced County Operational Area (OA).
RECOMMENDATION
City Council - Adopt a motion adopting Resolution 2019-37, A Resolution of the City Council of the City of Merced, California authorizing the City Manager or his Designee to sign a letter of commitment for the Merced County Multi-Jurisdictional Local Hazard Mitigation Planning grant. | approved | Pass |
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19-216
| 1 | I.11. | | Consent Item | SUBJECT: Approval of Agreement for Professional Services for a One Year Term with THOR, Inc. for AS/400 Programming Consulting Services in the Amount of $178,000
REPORT IN BRIEF
Authorizes the execution of a one-year professional services agreement with THOR, Inc. for $178,000 for AS/400 programming consulting services to support Central Square (formally Sungard) application suite.
RECOMMENDATION
City Council - Adopt a motion approving professional services agreement with THOR, Inc.; and, authorizing the City Manager or the Assistant City Manager to execute the necessary documents. | approved | Pass |
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19-328
| 1 | I.12. | | Consent Item | SUBJECT: Approval of a Five Year Software Maintenance Contract with Superion for Support and Hosting of the Current Enterprise Resource Planning System in the Amount of $858.910.40 with Provisions to Reduce Costs by Completing an Annual Review of Modules Migrated to the New Enterprise Resource Planning System
REPORT IN BRIEF
Authorize the execution of a five year software maintenance contract with Superion for support and hosting of the current enterprise resource planning software in the amount of $858.910.40 with provisions to reduce costs by completing an annual review of modules migrated to the new enterprise resource planning system.
RECOMMENDATION
City Council - Adopt a motion approving the agreement with Superion and authorizing the City Manager or the Assistant City Manager to execute the necessary documents including future contract amendments for cancelling select modules to reduce future maintenance and hosting costs; as well as future professional services contract amendments with Superion below the bid threshold as required. | approved | Pass |
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19-313
| 1 | I.13. | | Consent Item | SUBJECT: Approval of Memorandum of Understanding (MOU) Between the City of Merced and Merced Union High School District (MUHSD) for Police Services in the District’s Four (4) High Schools for a Term of Three Years, Fiscal Year 2019 - 2022, with an Option to Extend the Term for One Additional Year
REPORT IN BRIEF
Requests council approval of a MOU between Merced Union High School District and the City of Merced to provide Police Services at the District four (4) high schools.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a Memorandum of Understanding between the City of Merced and Merced Union High School District to provide police services in the District’s four high schools; and,
B. Authorizing the City Manager or the Assistant City Manager to execute the agreement; and,
C. Authorizing the Finance Officer to make the appropriate budget adjustments. | approved | Pass |
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19-334
| 1 | I.14. | | Consent Item | SUBJECT: Approval of Memorandum of Understanding (MOU) Between the City of Merced and Merced City School District (MCSD) for Police Services in the District’s Four (4) Middle Schools for a Term of Three Years at a Reimbursement Amount per Attached Agreement and Exhibit A
REPORT IN BRIEF
Requests council approval of a MOU between Merced City School District and the City of Merced to provide Police Services at the Districts four (4) middle schools for a term of three years for an amount stated on the MOU and Exhibit A attached.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving a Memorandum of Understanding between the City of Merced and Merced City School District to provide police services in the District’s four middle schools; and,
B. Authorizing the City Manager or the Assistant City Manager to execute the agreement; and,
C. Authorizing the Finance Officer to make the appropriate budget adjustments. | approved | Pass |
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19-315
| 1 | I.15. | | Consent Item | SUBJECT: Authorization to Accept and Appropriate a Donation of Five Hundred Dollars ($500.00) from Benny Dfanda to be Used to Purchase Equipment and Supplies for the Merced Police K9 Unit
REPORT IN BRIEF
Considers accepting and appropriating a donation of five hundred dollars ($500.00) from Benny Dfanda to offset the costs of the Merced Police K9 Program.
RECOMMENDATION
City Council - Adopt a motion:
A. Accepting the donation of five hundred dollars ($500.00) from Benny Dfanda for use in the Police K9 Program; and,
B. Depositing the five hundred dollar ($500.00) donation to revenue account #001-1001-360-02-01 and appropriate the same amount to account #001-1027-522-29-00 to purchase equipment and supplies for the K9 Unit. | approved | Pass |
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19-228
| 1 | I.16. | | Consent Item | SUBJECT: Approval of Agreement for Professional Services with Friedman and Bruya, Incorporated, for Specialized Laboratory Services in Support of the City’s Groundwater Investigation, for a Three-Year Term in the Amount of $10,291.05 Annually
REPORT IN BRIEF
Considers an agreement for professional services with Friedman and Bruya, Incorporated, for laboratory services to support the City’s groundwater investigation
RECOMMENDATION
City Council - Adopt a motion approving the agreement for professional services with Friedman and Bruya, Inc., for a three-year term in the amount of $10,291.05 annually for each of the fiscal years FY 2019/20, FY 2020/21, and FY 2021/22, to provide laboratory analytical services; and authorizing the City Manager or the Assistant City Manager to execute necessary documents. | approved | Pass |
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19-230
| 1 | I.17. | | Consent Item | SUBJECT: Approval of Third Amendments to Two Separate Agreements with Provost and Pritchard Engineering Group, Incorporated for Environmental Remediation Services Including Groundwater Cleanup and Reporting for a Combined Total of $284,700
REPORT IN BRIEF
Considers approving third amendment to two amendments to agreements for professional services with Provost and Pritchard Engineering Group, Incorporated for a combined amount not to exceed $284,700.
RECOMMENDATION
City Council - Adopt a motion:
A. Approving the third amendment to agreement for professional services (cleanup contract) with Provost and Pritchard Engineering Group, Incorporated, in the amount of $224,400 for groundwater cleanup; and,
B. Approving the third amendment to agreement for professional services (reporting contract) with Provost and Pritchard Engineering Group, Incorporated, in the amount of $60,300 for report drafting; and,
C. Authorizing the City Manager or the Assistant City Manager to execute the necessary documents. | approved | Pass |
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19-274
| 1 | I.18. | | Consent Item | SUBJECT: Adoption of Resolution Approving Program Supplement No. F031 to Administering Agency - State Agreement for Federal Aid Projects No. 10-5085F15 and Acceptance of Congestion Mitigation and Air Quality Improvement (CMAQ) Grant Funds, CML-5085(050) 119069 CMAQ-SDWK, in the Amount of $61,336 for Preliminary Engineering for the Sidewalks Near South R, T Street Between Childs Ave and Stuart Drive and Stuart Drive and Childs Avenue and South R Street
REPORT IN BRIEF
Considers a resolution approving a California Department of Transportation Program Supplement for the use of $61,336 in CMAQ Grant funding for Preliminary Engineering for the sidewalks near South R Street, T Street between Childs Ave and Stuart Drive and Stuart Drive between Childs Avenue and South R Street.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2019-29, a Resolution of the City Council of the City of Merced, California, approving Federal-Aid Projects Program Supplement Agreement No. F031; and,
B. Accepting CMAQ grant funds and increasing revenue in account 450-1104-321-32-00 by | approved | Pass |
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19-275
| 1 | I.19. | | Consent Item | SUBJECT: Adoption of Resolution Approving the Administering Agency State Program Supplement No. F032 and Agreement Summary (E-76) for a Congestion Mitigation and Air Quality Improvement (CMAQ) Grant CML-5085(052), (Project No. 119070), CMAQ-SDWK for the Use of $36,679 in CMAQ Grant Funding for Preliminary Engineering for the Sidewalks on 7th Street and 8th Street Between West Avenue and Linda Lane Between 7th Street and Lopes Avenue
REPORT IN BRIEF
Considers a resolution approving a California Department of Transportation Program Supplement for the use of $36,679 in CMAQ Grant funding for Preliminary Engineering for the sidewalks on 7th Street and 8th Street between West Ave, and Linda Lane between 7th Street and Lopes Avenue.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting Resolution 2019-36, a Resolution of the City Council of the City of Merced, California, approving Federal-Aid Projects Program Supplement Agreement No. F032; and,
B. Accepting CMAQ grant funds and increasing revenue in account 450-1104-321-32-00 by $36,679 and appropriating the same to accoun | approved | Pass |
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19-263
| 1 | I.20. | | Consent Item | SUBJECT: Approval of Recreation and Parks Commission’s Recommendation to Grant a Request by the Merced Rescue Mission for the Co-Sponsored Rental Rate for the Merced Senior Community Center on October 19, 2019 for its Annual Bingo Bash
REPORT IN BRIEF
Considers approving the Recreation and Parks Commission's recommendation to approve a request for the co-sponsored rate for the rental of the Merced Senior Community Center by the Merced Rescue Mission to hold its annual Bingo Bash on October 19, 2019.
RECOMMENDATION
City Council - Adopt a motion approving the Recreation and Park Commission’s recommendation to rent the Merced Senior Community Center to the Merced Rescue Mission on October 19, 2019, at the co-sponsored rental rate. | approved | Pass |
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19-327
| 1 | I.21. | | Consent Item | SUBJECT: Approval of Recreation and Parks Commission’s Recommendation to Grant a Request by the California Highway Patrol for a Rental Rate Waiver (no Charge) for the Merced Senior Community Center on July 25, 2019 for its Memorial Sign Dedication Ceremony
REPORT IN BRIEF
Considers approving the Recreation and Parks Commission's recommendation to approve a request for a rental rate waiver for the Merced Senior Community Center on July 25, 2019 for the California Highway Patrol Memorial Sign Dedication Ceremony.
RECOMMENDATION
City Council - Adopt a motion approving the Recreation and Park Commission’s recommendation to waive the rental rate for use of the Merced Senior Community on July 25, 2019 for the California Highway Patrol’s Memorial Sign Dedication Ceremony. | approved | Pass |
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19-337
| 1 | I.22. | | Consent Item | SUBJECT: Authorization to Accept Volunteer Labor and Donated Materials Valued at Approximately $4,400 from Correct Craft to Repair Applegate Park Zoo Exhibit Barrier Fencing, Touch-Up Painting of the Facility, Removing and Replacing the Existing Bulletin Board, and Constructing a New Bulletin Board
REPORT IN BRIEF
Considers approving acceptance of labor and materials valued at approximately $4,400 for Applegate Park Zoo improvements from Correct Craft.
RECOMMENDATION
City Council - Adopt a motion accepting a donation from Correct Craft for volunteer labor and materials valued at approximately $4,400 for improvements to Applegate Park Zoo. | approved | Pass |
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19-271
| 1 | J.1. | | Public Hearing Item | SUBJECT: Public Hearing - Adoption of a Categorical Exemption (Environmental Review #19-04) and Introduction of Ordinance Amending Section 20.42 and Various Other Sections of the Merced Municipal Code Regarding Accessory Dwelling Units (Zoning Ordinance Amendment #19-02)
REPORT IN BRIEF
The City Council will consider the adoption of a Categorical Exemption and the introduction of an Ordinance which would modify the City’s zoning regulations regarding accessory dwelling units.
RECOMMENDATION
City Council - Adopt a motion:
A. Adopting a Categorical Exemption (Environmental Review #19-04); and,
B. Introducing Ordinance 2502, An Ordinance of the City Council of the City of Merced, California, Amending Sections 20.42 (“Second Units”) as well as Tables 20.08-1 (“Permitted Land Uses in the Residential Zoning Districts”), 20.16-1 (“Permitted Land Uses in the Urban Village Zoning Districts”), and 20.38-1 (“Off-Street Parking Requirements”); and Sections 20.08.030.F.1 (“Development Standards for Residential Zoning Districts, Parking”), 20.20.010.C.3 (“Urban Transition Zoning District, | continued | Pass |
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19-351
| 1 | K.1. | | Report Item | SUBJECT: Update to the City Council on the Public Survey Results for the Proposed Public Facilities Bond Measure and Charter Amendment
REPORT IN BRIEF
City Staff will provide an update to the City Council on the results of a recent public option survey conducted to test the viability of a Public Facilities Bond Measure and a Charter Amendment on the March 2020 ballot.
RECOMMENDATION
Provide staff direction on next steps for pursuing items to be placed on the March Public Facilities financing options and a Charter Amendment. | | |
Action details
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Video
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19-352
| 1 | L.1. | | Business Item | SUBJECT: Approval of Reappointments to Recreation and Parks Commission (1), Regional Airport Authority (1), and Bicycle Advisory Commission (1)
REPORT IN BRIEF
Considers reappointing currently seated individuals to an additional term.
RECOMMENDATION
City Council - Adopt a motion reappointing qualified individuals who are eligible for, and interested in, an additional term on the Recreation and Parks Commission, Regional Airport Authority, and Bicycle Advisory Commission. | approved | Pass |
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19-354
| 1 | L.2. | | Consent Item | SUBJECT: Approval of Replacement Appointment to the Citizens Advisory Charter Review Committee for Vacant District 1 Seat
REPORT IN BRIEF
Considers the appointment of an individual to the Citizens Advisory Charter Review Committee to fill a vacancy left by the resignation of Bernadette Soares.
RECOMMENDATION
City Council - Adopt a motion accepting nomination and appointing one individual to the District 1 seat as a replacement on the Citizens Advisory Charter Review Committee. | approved | Pass |
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