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File #: 18-442    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 8/28/2018 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 10/1/2018 Final action: 10/1/2018
Title: SUBJECT: Approval of a Five-Year Agreement with Environmental Compliance Resources for Graffiti Abatement Services REPORT IN BRIEF Considers approving a five (5) year agreement for graffiti abatement services between the City of Merced and Environmental Compliance Resources for $189,500 for the first year with 1.8% increases for each subsequent year. RECOMMENDATION City Council - Adopt a motion approving a five-year agreement for graffiti abatement services with Environmental Compliance Resources and authorizing the City Manager or Assistant City Manager to execute all the necessary documents.
Attachments: 1. ERC contract.pdf

Report Prepared by: Lieutenant Alan Ward, Police

 

Title

SUBJECT: Approval of a Five-Year Agreement with Environmental Compliance Resources for Graffiti Abatement Services

 

REPORT IN BRIEF

Considers approving a five (5) year agreement for graffiti abatement services between the City of Merced and Environmental Compliance Resources for $189,500 for the first year with 1.8% increases for each subsequent year.

 

RECOMMENDATION

City Council - Adopt a motion approving a five-year agreement for graffiti abatement services with Environmental Compliance Resources and authorizing the City Manager or Assistant City Manager to execute all the necessary documents.

 

Body

ALTERNATIVES

1.  Approve, as recommended by staff, or,

2.  Approve, subject to other than recommended by; or,

3.  Deny; or,

4.  Refer to staff for reconsideration of specific terms; or,

5.  Continue to a future meeting (date and time to be specified in the motion.)

 

AUTHORITY

Charter of the City of Merced, Section 200.

 

CITY COUNCIL PRIORITIES

As provided in the 2018-19 Adopted Budget.

 

DISCUSSION

In September 2010, staff solicited for graffiti abatement services with six local companies and received two proposals for consideration. After reviewing the two proposals, the Council awarded a contract to Environmental Compliance Resources (ECR). Since that time, ECR has provided graffiti abatement services to the City of Merced. Their current contract expired July 1, 2018.

 

Since June of 2018, the police department solicited twice for graffiti abatement services and received only one bid proposal. ECR has submitted a proposal to continue providing the city with graffiti abatement services for the next five years.

 

Since ECR has been providing graffiti abatement services graffiti sightings have reduced while concealment of the blight has increased, ECR is well aware of problem areas and responds to calls for service from City Staff and the public immediately. ECR and its staff have developed strong working relationships with Code Enforcement, the police department, and the public.

 

ECR is requesting a five year contract to ensure their ability to keep up with employee and equipment costs while ensuring their ability to provide the highest quality service. ECR’s proposal is to provide their services for $189,500.00 for the 2018-19 fiscal year which will be paid in monthly installments of $15,791.67. ECR’s proposal is to add a 1.8% COLA increase per year for the remaining four fiscal years of the contract.

 

The agreement with ECR’s in the amount of $189,500 is an increase of $17,005.00 over the $172,495 budgeted amount in the 2018-19 Adopted budget.

 

IMPACT ON CITY RESOURCES

This agreement is an increase of $17,005.00 over the budgeted amount.  However, there is salary savings within the 2018-19 budget that can be used to cover the increased cost of the contract.

 

Staff will also need to consider the COLA increases in future budget considerations if approved. 

 

ATTACHMENTS

1.  ECR Contract