Report Prepared by: Alan Ward, Lieutenant, Merced Police Department
Title
SUBJECT: Street Closure Request- 2018 Central California Band Review
REPORT IN BRIEF
Consider allowing street closures on November 10, 2018, for portions of Parsons Avenue, Dinkey Creek, Watertown Drive, and East Childs Avenue to facilitate the Central California Band Review.
RECOMMENDATION
City Council - Adopt a motion approving the street closures of Parsons Avenue, from Merced Avenue to Dinkey Creek; Dinkey Creek, from Parsons Avenue to Watertown Drive; Watertown Drive, from Dinkey Creek to East Childs Avenue; and East Childs Avenue, from Coffee Street to Carol Avenue, as requested by Golden Valley High School Band Boosters Coordinator Kirsten Shulley for the 2018 Central California Band Review scheduled Saturday, November 10, 2018. The street closures will be between 6:00 a.m. and 3:30 p.m.; subject to the conditions of the administrative staff report.
Body
ALTERNATIVES
1. Approve, as recommended by Staff; or,
2. Approve, subject to other than recommended by Staff; or,
3. Deny; or,
4. Refer to Staff for reconsideration of specific items.
AUTHORITY
City of Merced Charter Section 200
City of Merced Municipal Code Section 12.42.010
State of California Vehicle Code Section 21101(e)
CITY COUNCIL PRIORITIES
This annual event furthers the City Council’s goal of providing community and youth enrichment activities.
DISCUSSION
A request was received from Kirsten Shulley, representative for Golden Valley High School Band Boosters, to close the following streets for the 2018 Central California Band Review Parade:
• North Parsons Avenue from Merced Avenue to East Childs Avenue
• South Parsons Avenue from East Childs Avenue to East Gerard Avenue
• Dinkey Creek from South Parsons Avenue to Watertown Drive
• Watertown Drive from Dinkey Creek to East Childs Avenue
• East Childs Avenue from Coffee Street to Carol Avenue
South Parsons Avenue will be closed to north bound thru traffic at East Gerard Avenue. Residents and visitors for the Grove Apartments will be allowed to continue northbound on South Parsons Avenue from East Gerard. East Childs Avenue will be closed at Carol Avenue. Customers for the two hotels on South Parsons Avenue will be escorted into the business by Merced Police Officers. Customers going to businesses on East Childs Avenue between Carol Avenue and Parsons Avenue will be allowed access to the businesses. All other traffic will be re-routed to Highway 99.
Kirsten Shulley, representative for Golden Valley High School Band Boosters, chose this parade route due to its proximity to the Golden Valley High School, where there is adequate bus parking, and suitable buildings in which to hold the jazz band competitions, which are an additional component of the band review. The proposed street closure has been used the past nine years for this event and has worked out well for the competitors and the citizens.
The streets are requested to be closed on Saturday, November 10, 2018 between the hours of 6:00 a.m. and 3:30 p.m. The Merced Police Department will monitor this event to insure that proper traffic control procedures are followed and that traffic control devices, such as barricades, are properly placed along the street closure routes.
The Merced Police Department, along with Merced Police Department Explorer Scouts, will assist residents living within the street closure to and from their residences. The Merced Police Department, will use at minimum, the following staffing to provide traffic control for this event. Two (2) Police Sergeants, eleven (11) Police Officers, one (1) Community Service Officer and a minimum of thirty (30) Explorer scouts. The Police Sergeants and Police Officers being used will be on overtime.
The event would be held subject to the following conditions:
1. Event sponsors shall furnish a certificate of liability insurance with coverage of no less than $1,000,000.00 and naming the City of Merced as additional insured.
2. Event sponsors shall contact all businesses and residences affected by the street closure, advising them of the hours, conditions and reason thereof. This will be done no less than thirty (30) days prior to the event.
3. Event sponsor shall be responsible for placing and removing all traffic barricades and posting of parking restrictions where streets are closed.
4. Event sponsor shall be responsible for disposing of any trash and debris generated from the event.
5. Event sponsor shall provide adequate supervision of the parade participants during this event as required by the Merced Police Department.
6. Event sponsor will provide a representative, to be positioned at the following intersections: East Childs Avenue & Parsons Avenue, South Parsons Avenue & Westfall, South Parsons Avenue & Dinkey Creek, Dinkey Creek & South Fork Avenue, Dinkey Creek & Sweetwater Avenue, Dinkey Creek & Manzanita Avenue, Dinkey Creek & Yew Court, Dinkey Creek & Yorktown Square, Dinkey Creek & Watertown Drive, Watertown Drive & Concord Drive, Watertown Drive & Concord Square, Watertown Drive & East Child Avenue and East Childs Avenue & Manzanita Avenue.
The representatives will be used to coordinate with the Merced Police Department any residents needing to enter or leave the residential area where the streets are closed.
7. Event Sponsor shall agree to indemnify and hold harmless the City, its officers, agents, and employees from any and all liability, costs, damages, or injuries to persons or damage to property which might arise out of or in any way be connected with the use of an encroachment/street closure permit for this event.
IMPACT ON CITY RESOURCES
No appropriation of funds is needed.
The Merced Police Department, along with Merced Police Department Explorer Scouts, will assist residents living within the street closure to and from their residences. The Merced Police Department, will use at minimum, the following staffing to provide traffic control for this event. Two (2) Police Sergeants, eleven (11) Police Officers, one (1) Community Service Officer and a minimum of thirty (30) Explorer scouts. The Police Sergeant and Police Officers being used will be on overtime.
ATTACHMENTS
1. Street Closure Application
2. Insurance Certificate
3. Route Map