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File #: 19-246    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 5/2/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 6/3/2019 Final action: 6/3/2019
Title: SUBJECT: Approval of Professional Services Agreement with ABS Direct, Inc. to Provide Printing and Mailing Services for City Billing Statements for the Five-Year Period July 1, 2019 Through June 30, 2024, for an Approximate Annual Cost of $33,800 Plus Postage Expenses REPORT IN BRIEF Considers approving a five-year Professional Services Agreement with ABS Direct, Inc. for $33,800 annually to provide printing, folding, inserting, sealing and applying postage on the statements for municipal services, business licenses and miscellaneous receivables. RECOMMENDATION City Council - Adopt a motion approving a Professional Services Agreement with ABS Direct, Inc. to provide printing and mailing services for City billing statements and authorize the City Manager or the Assistant City Manager to execute all necessary documents.
Attachments: 1. Professional Services Agreement-ABS Direct.pdf, 2. Exhibit A - Scope of Services, 3. Exhibit B - Pricing Schedule.pdf, 4. Certificate of Liability Insurance.pdf

Report Prepared by: Julie A. Trujillo, Deputy Finance Officer, Finance Department

Title
SUBJECT: Approval of Professional Services Agreement with ABS Direct, Inc. to Provide Printing and Mailing Services for City Billing Statements for the Five-Year Period July 1, 2019 Through June 30, 2024, for an Approximate Annual Cost of $33,800 Plus Postage Expenses

REPORT IN BRIEF
Considers approving a five-year Professional Services Agreement with ABS Direct, Inc. for $33,800 annually to provide printing, folding, inserting, sealing and applying postage on the statements for municipal services, business licenses and miscellaneous receivables.

RECOMMENDATION
City Council - Adopt a motion approving a Professional Services Agreement with ABS Direct, Inc. to provide printing and mailing services for City billing statements and authorize the City Manager or the Assistant City Manager to execute all necessary documents.

Body
ALTERNATIVES
1. Approve, as recommended; or
2. Refer matter back to staff for changes; or
3. Deny.

AUTHORITY
Chapter 3.04, Purchasing System, sets forth procedures for contracting for professional services.

CITY COUNCIL PRIORITIES
As provided for in the 2019-20 Proposed Budget.

DISCUSSION
The City contracts with ABS Direct, Inc. to provide printing and mailing services for City billing statements. The services includes printing, folding, inserting, as well as sealing and applying postage on the statements for municipal services, business license and miscellaneous receivables. The current contract is set to expire on June 30, 2019.

The City recently conducted a Request for Proposal (RFP) for printing and mailing services. Five companies submitted proposals for consideration. The proposals were analyzed based on the following criteria: (1) vendor background and years of experience, (2) quality assurance and technical resources, (3) ability to provide the scope of services that the City requires and (4) the ability to meet the City's deliv...

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