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File #: 19-248    Version: 1 Name:
Type: Consent Item Status: Passed
File created: 5/2/2019 In control: City Council/Public Finance and Economic Development Authority/Parking Authority
On agenda: 6/3/2019 Final action: 6/3/2019
Title: SUBJECT: Approval of Professional Services Agreement with Data Ticket, Inc. to Provide Parking Citation Processing and Collection Services for the Five-Year Period July 1, 2019 Through June 30, 2024 for an Amount not to Exceed $70,000 Per Year REPORT IN BRIEF Considers approving a five-year Professional Services Agreement with Data Ticket, Inc., for an annual amount not to exceed $70,000, to provide parking citation processing and collections services. RECOMMENDATION City Council - Adopt a motion approving a Professional Services Agreement with Data Ticket, Inc. to provide parking citation processing and collections services and authorize the City Manager or the Assistant City Manager to execute all necessary documents.
Attachments: 1. Agreement for Professional Services, 2. Exhibit A - Scope of Services.pdf, 3. Exhibit B - Pricing Schedule.pdf, 4. Certificate of Insurance - Data Ticket.pdf

Report Prepared by: Julie A. Trujillo, Deputy Finance Officer, Finance Department

Title
SUBJECT: Approval of Professional Services Agreement with Data Ticket, Inc. to Provide Parking Citation Processing and Collection Services for the Five-Year Period July 1, 2019 Through June 30, 2024 for an Amount not to Exceed $70,000 Per Year

REPORT IN BRIEF
Considers approving a five-year Professional Services Agreement with Data Ticket, Inc., for an annual amount not to exceed $70,000, to provide parking citation processing and collections services.

RECOMMENDATION
City Council - Adopt a motion approving a Professional Services Agreement with Data Ticket, Inc. to provide parking citation processing and collections services and authorize the City Manager or the Assistant City Manager to execute all necessary documents.

Body
ALTERNATIVES
1. Approve, as recommended; or
2. Refer matter back to staff for changes; or
3. Deny.

AUTHORITY
Chapter 3.04, Purchasing System, sets forth procedures for contracting for professional services.

CITY COUNCIL PRIORITIES
As provided for in the 2019-20 Proposed Budget.

DISCUSSION
The City contracts with Data Ticket, Inc. to provide parking citation processing and collections. The service includes the processing of payments, appeal scheduling and the Franchise Tax Board (FTB) tax lien participation, obtaining social security numbers, sending notices to customers, filing adjustments on the Data Ticket and FTB databases and monthly reporting. The service also includes their web-based software that allows the City to view all ticket details and collections as well as run standard and custom reports as necessary. Those who have received parking citations can utilize the online tool to pay fines and request a hearing, etc. The current contract is set to expire June 30, 2019.

The City recently conducted a Request For Proposal (RFP) for parking citation processing and collection services. Three companies submitted proposals for cons...

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